(CLOSED) Request for Proposal – Webpage design consultancy
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Webpage design consultancy
Background
At GPSNR, we bring together companies, smallholders, academia and civil society to transform the natural rubber supply chain into a sustainable, equitable and fair one.
Even though it was launched just in 2018, 50% of the world’s natural rubber demand already finds membership in GPSNR. This is only a small reflection of the amount of work that has taken place over the last three years.
Scope
To document important decisions and milestones and ensure institutional memory is well-recorded, GPSNR is seeking a User Interface/User experience consultant to design three web pages that record a timeline, GPSNR’s assurance roadmap and the structure and overview of its working groups.
Core tasks
Working closely with the GPSNR secretariat, the consultant will:
Create and finalize three web-page mockups (wireframes, prototypes, and corresponding user interface components like templates, stylesheets, scripts, images, etc).
Include four rounds of feedback for each mockup from the GPSNR secretariat and key stakeholders
Integrate components in the CMS to allow review and testing, and make corresponding adjustments based on feedback received.
Liaise with GPSNR’s CRM expert to ensure that the mockups are feasible for the GPSNR website
Work closely with GPSNR’s Communications Manager on translating content into user oriented design
Terms
The engagement will take place for a period of six weeks from 15 October to 26nd November 2021. Interim dates for wireframes and approvals will be mutually agreed upon after confirmation.
Necessary Competencies:
Solid understanding of the concepts of user experience, user interface design principles and conceptual design.
Expert knowledge in WordPress CMS and Elementor
Knowledge of Bootstrap, jQuery and AngularJS, HTML, and Elementor Shortcodes
Knowledge of industry-standard design tools such as Adobe Photoshop, Illustrator and Dreamweaver.
Knowledge of WordPress Content Management System, particularly with respect to page template design, will be considered an asset.
Eye for design and attention to detail are essential.
Submission Guidelines:
The following submission guidelines & requirements apply to this Request for Proposal:
Proposals will only be accepted from individuals or firms with experience relevant to this project.
Submissions must include 1) a portfolio of previous work 2) a paragraph describing how the consultant would approach such a project 3) a financial proposal with a breakdown of how much each competent of the work would cost.
Proposals must be signed by a representative that is authorized to commit to the bidder’s company.
Proposals must be received by 4 October 2021 to be considered. Proposals should be submitted to bani.bains@gpsnr.org and stefano.savi@gpsnr.org for consideration.
To receive a copy of the draft content, applicants can email bani.bains@gpsnr.org
RFP and Project Timelines
Submission of Proposal
4/10/2021
Selection of top bidders and further conversations
7/10/2021
Contract award/notification to unsuccessful bidders
11/10/2021
Work commences no later than
15/10/2021
Budget
The Platform is anticipating that a total budget of no more than 6,000 Singapore Dollars (SGD) be allocated to this engagement.
Payment terms shall be:
20% at the signing of the contract
30% at the midpoint date to be agreed upon and memorialized in the contract based on the submitted work plan
50% on delivery of the final report
Evaluation Factors
GPSNR will rate proposals based on the following factors:
Responsiveness to the requirements set forth in this Request for Proposals
Relevant past performance / experience and / or any samples of past work
Cost, including an assessment of total cost of ownership.
Technical expertise/experience of bidder and the bidder’s staff
GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.
The Global Platform for Sustainable Natural Rubber (GPSNR) is an international multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Members of the platform include tire manufacturers, rubber producers and processors, vehicle makers, NGOs, and smallholder natural rubber producers.
GPSNR is seeking to hire a consultant to develop the GPSNR Policy Equivalent for Smallholders, which will put forth commitments for economic, environmental, and social sustainability for GPSNR smallholder members.
Relevant Background
GPSNR Policy Framework for Member Companies
In September 2020, the GPSNR General Assembly endorsed the GPSNR Policy Framework for natural rubber production and sourcing for GPSNR ordinary member companies.
The GPSNR Policy Framework provides a framework for GPSNR member companies to align their natural rubber purchasing policies on all aspects of sustainability: economic, environmental, and social. Modelled around the Platform’s 12 Principles of Sustainable Natural Rubber, the GPSNR policy framework sets out eight overarching themes that include commitments to legal compliance, community livelihoods, healthy, functioning ecosystems (including no deforestation), and respecting all human rights.
In line with the GPSNR Policy Framework, the GPSNR Secretariat has prepared guidance on the Policy Evaluation Procedure to support members in aligning their corporate policies with the GPSNR Policy Framework.
GPSNR Smallholders Policy Equivalent for Smallholder Members
As of March 2022, GPSNR currently has 112 smallholder members across 10 countries: Brazil, Cambodia, Ghana, India, Indonesia, Ivory Coast, Myanmar, Sri Lanka, Thailand, and Vietnam.
While this represents a small percentage of the millions of smallholder producers globally, GPSNR is committed to developing the mechanisms, tools, and processes to support smallholders globally in adopting best practices for natural rubber production in terms of economic, environmental and social outcomes.
To advance this, the Platform is developing the GPSNR Smallholders Policy Equivalent. GPSNR is seeking to hire a consultant to make recommendations on the objectives, content, function, and roadmap of this new document, the Smallholders Policy (or similar equivalent), relative to the needs, interests, and capacities of the Platform’s smallholder members.
The consultant is expected to collect relevant information via desktop study and information provided by the GPSNR Secretariat and the GPSNR Smallholders Policy Task Force.
The consultant would also be expected to conduct a number of stakeholder engagement sessions (e.g., interviews, focus group discussion; including but not necessarily limited to GPSNR smallholder members, and GPSNR NGO and private company members with direct interactions with smallholder, such as natural rubber processers) based on the criteria set out below. The GPSNR Secretariat will provide a preliminary list of contacts and the consultant will be expected to propose additional contacts to interview, with a particular focus on external schemes / platforms that engage with smallholders.
Regular contact and provision of updates to the Task Force together with the Secretariat will be required.
Further Context
To become a Smallholder Member of GPSNR, the following criteria must be met:
The primary source of income for the smallholder is the farm (not only Natural Rubber)
The Natural Rubber production unit size is not more than 50ha (although the farm may be larger)
Profitsfrom the farm accrue primarily to the owner of the farm and their family
Deliverables
Objectives, Content and Function of the Smallholders Policy Equivalent
The consultant should put forth recommendations covering the objectives, substantive content, function, and roadmap (e.g., propose normative documents to be developed later on) of the Smallholders Policy Equivalent, considering the responses of key stakeholders to the following questions:
What are the objectives of the Policy Equivalent for GPSNR and GPSNR smallholder members?
What are the sustainability commitments and standards put forth in the Policy Equivalent?
How detailed should the commitments in the Policy Equivalent be?
How binding should the Policy Equivalent be for smallholder members (e.g., level of adoption requirements)?
What would the Policy Equivalent entail or mean for smallholder members upon its completion and endorsement?
What are the expected costs and benefits of implementing the Policy Equivalent for member and non-member smallholders?
How would the content, form or function of the Policy Equivalent compare to existing equivalents (e.g., participatory guarantee systems) in other commodities (e.g., coffee, cocoa, palm oil etc.), if any?
Follow-up Questions: What mechanisms can GPSNR put in place to assist farmers in managing the costs of adhering to implementing sustainability best practices?
This should be conducted through a needs review comprising a representative set of stakeholders (smallholders, NGOs, processers, and producers). GPSNR will facilitate virtual access and engagement with GPSNR smallholder and company members where applicable and requested by the consultant.
This RFP is also not limited in scope to smallholders or stakeholders in any specific geographical region, given that the output is expected to be globally applicable.
Submission Guidelines & Requirements
The following submission guidelines & requirements apply to this Request for Proposal:
Proposals will only be accepted from individuals or firms with experience relevant to this project.
Examples of previous relevant work should be provided as well.
A technical proposal must be provided that should be around 4 pages in length. This technical proposal must provide an overview of the proposed methodology as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
A price proposal must be provided that is not more than 1 page. This price proposal should indicate the overall fixed price for the project as well as daily rates and an estimated total number of days.
Proposals must be signed by a representative that is authorized to commit bidder’s company.
Proposals must be received prior to 10 June 2022 to be considered. Proposals should be submitted to yeo.siyuan@gpsnr.org for consideration. You may also reach out to this contact for any questions or clarifications.
Project Timelines
The Request for Proposal timeline is as follows:
Request for Proposal Issuance
6 May 2022
Proposal submitted by consultant to yeo.siyuan@gpsnr.org
10 June 2022
Selection of Consultant / Notification to Unsuccessful Bidders
24 June 2022
Contract Award
1 July 2022
Work to commence no later than
8 July 2022
First Review
August 2022
Second Review
September 2022
Delivery of Recommendations to GPSNR
End-September 2022
The above timeline is open to further adjustments based on discussions with the consultant and GPSNR’s ongoing key milestones.
Budget
The Platform is anticipating that a total budget of no more than 25,000 GBP. If the consultant deems that travel plans are required to execute this project, these should be included in the proposal (along with any additional budgetary requirements).
Payment terms shall be:
● 20% at the signing of the contract ● 30% at the midpoint date to be agreed upon and memorialized in the contract based on the submitted work plan ● 50% on delivery of the final report
Evaluation Factors
GPSNR will rate proposals based on the following factors:
Costs and expected timeline
Responsiveness to the requirements set forth in this RFP
Methodology for developing the Policy Equivalent
Technical expertise/experience, including past performance/experience
GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.
The Global Platform for Sustainable Natural Rubber (GPSNR), is an international Multi-Stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Development of the GPSNR was initiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in November 2017. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define GPSNR strategy and objectives.
Through a process led by the Equity Working Group, the Platform has begun an investigation into how value can be equitably distributed across the entire natural rubber value chain. To achieve this aim, it is important for the Platform to gather information about the following metrics in different countries:
i) the prevailing net household income of rubber smallholders;
ii) the detailed cost of production for rubber (input costs, labor etc);
iii) the living income for rubber smallholders;
iv) the living income gap and v) the living income reference price for rubber (the price at which the living income benchmark can be reached).
The Platform has decided to limit the focus of this initial study to Ivory Coast, Indonesia, Thailand, and Myanmar and the consultant is expected to collect information on the aforementioned metrics in Myanmar for this study.
Given that living income data is not readily available for each country, alternative benchmarks should be used where relevant and applicable. A list of potential benchmarks and preliminary data are illustrated in the attached document. To facilitate cross-country comparisons of income data and living income levels, the consultant is expected to use consistent units of measurement (per household / per workforce / per person) throughout this study.
The consultant will collect the information via desktop study, interviewing of GPSNR members, research institutes, social NGOs, governmental organizations, etc. A primary list of stakeholders will be provided by the Secretariat together with the Equity Working Group members. A complementary list will be developed by the consultant. Regular contact and updating to the Equity Working Group together with the Secretariat will be required. Travel plans shall be made by the consultant where possible and necessary.
Submission Guidelines & Requirements
The following submission guidelines & requirements apply to this Request for Proposal:
Proposals will only be accepted from individuals or firms with experience relevant to this project.
Examples of previous relevant work should be provided as well.
A technical proposal must be provided that is not more than 4 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project as well as hourly rates and an estimated total number of days.
Proposals must be signed by a representative that is authorized to commit bidder’s company.
Proposals must be received prior to 19th August 2020 to be considered. Proposals should be submitted to stefano.savi@gpsnr.org for consideration.
GPSNR anticipates shortlisting at least two individuals or firms to have more in-depth discussions with, and will make an award to one of these “down-selected” individuals or firms.
Budget
The Platform is anticipating that a total budget of no more than 10,500 Euros be allocated to this engagement
Payment terms shall be:
50% at the signing of the contract
50% on delivery of the final report
Evaluation Factors
GPSNR will rate proposals based on the following factors, with cost being the most important factor:
Responsiveness to the requirements set forth in this Request for Proposal;
Relevant past performance/experience;
Samples of work;
Cost, including an assessment of total cost of ownership;
Technical expertise/experience of bidder and bidder’s staff;
The ability to collect information at the global and local level.
GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.
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