Request For Proposal – GPSNR-RFP-C03-034-Polygon Mapping Malaysia

Share This Post

Introduction & Background

The Global Platform for Sustainable Natural Rubber (GPSNR) is an international, multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. 

 

The Manufacturer’s Subgroup (SG) consists of GPSNR members who are rubber product manufacturers only.  The SG is seeking a consultant/field to map their supply shed (i.e., all the farms that they are sourcing from) focusing on polygon mapping techniques in complex supply chains such as in Indonesia, Malaysia and Thailand – each with a separate RFP, and report on the price and time required for each polygon mapped.

Objectives

The goal of the project is to investigate what effort (i.e., time and cost) may be required for a rubber processor to map their supply chain in complex supply chains in Malaysia

The consultant is to map small holder farmers in selected regions within Malaysia. Manufacturers will specify the regions to be mapped at a later date. 

The service provider should work with the Manufacturer’s Subgroup and the participating processors from Malaysia and their dealers to:

 

  1. Keep track of the time and costs of all mapping related activities throughout the study, calculate time and cost of mapping each polygon, and provide them to their GPSNR Point of Contact at the end of the survey.

  2. Register farmers using a provided data logger application. The service provider is welcomed to use their own data logger application. 

 

Scope of Work/Expected Deliverables

Specifically, GPSNR expects the consultant to:

  1. Map regions of rubber producers supplying to the participating processor in Malaysia via polygon mapping. 

    1. Single GPS coordinates should not be utilised irrespective of the size of the plantation. 

    2. Geo mapping to include coordinates up to 6 decimal places in geoJSON format 

    1. Store/transfer geo location polygons mapped, to a 3rd party database as designated. 

    2. Bi-weekly progress reports 

    3. Ensure compliance to applicable local and global data privacy norms and regulations such as but not limited to GDPR, PDPA, etc.

  1. We would like a detailed account of the resources: 

    1. Price per polygon mapped – Cost per unit (per Farmer/Plot/Polygon) 

    2. Timeline to map Polygons per day (eg 18 months to map X polygons)

  1. A recommendation of the scalability of this pilot

    1. Can the same estimated cost/time/labour be replicated in other regions/jurisdictions within the same country?

    2. E.g., $X/farm is calculated but is not scalable due to what reason(s).

  2. Interested parties should submit the quote for the following – 

    1. For mapping polygons (cost per Ha)

    2. For mapping polygons + completing set of questionnaires as a part of risk assessment

  3. Comply with applicable data privacy norms and regulations (including but not limited to GDPR and PDPA).

  4. An optional activity that service providers could provide is the ability to integrate a transactional traceability function (own or 3rd party as designated)

Proposal Format and Contents

The proposal should include the following:

 

  1. A workplan that outlines the key activities towards the deliverables outlined in Expected Deliverables above

  2. The timeline and key stages of operations based on Project Timeline below 

  3. Budget, including detailed breakdown of expected manpower, logistics, and costs as mentioned above

  4. Description of past work and technical expertise that is relevant to this RFP

A list of project team members with their roles in the project and associated qualifications.

Submission Guidelines & Requirements 

The following submission guidelines & requirements apply to this Request for Proposal: 

 

  1. Proposals will only be accepted from individuals or firms with experience relevant to this project. 

  2. Examples of previous relevant work should be provided. 

  3. A technical proposal must be provided that is not more than 4 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable. 

  4. A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project as well as hourly rates and an estimated total number of days. 

  5. Proposals must be signed by a representative that is authorized to commit bidder’s company. 

  6. Proposals must be received prior to the 25th of September to be considered. Proposals should be submitted to stefano.savi@gpsnr.org and aidan@gpsnr.org for consideration. 

  7. GPSNR reserves the right to amend the scope and budget of this RFP in order to get the most suitable consultant for each topic. 

Project Timelines

 

RFP Published

4 Sep 2023

Proposal Submission Deadline

25 Sep 2023

Contract Awarded

9 Oct 2023

Initial methodology presentation and Q&A with subgroup

23 Oct 2023

Bi-weekly progress updates

23 Oct till project conclusion

Other milestones to be agreed upon during initial Q&A

 

 

Budget

The Platform is anticipating that a total budget of no more than 20USD/ha be allocated to this engagement and more competitive quotations will be favoured. 

 

Payment terms shall be:

  • 20% at the signing of the contract

  • 30% at the midpoint date to be agreed upon and memorialized in the contract based on the submitted work plan

  • 50% to be agreed based on mutually agreed milestones

The allocation of the payment shall be based on the net amount after travel expenses, if deemed necessary by both the consultant and Secretariat, are incurred and documented.

Evaluation Factors

GPSNR will rate proposals based on the following factors, with cost being the most important factor:

  1. Responsiveness to the requirements set forth in this Request for Proposal

  2. Relevant past performance/ experience

  3. Samples of work

  4. Cost, including an assessment of total cost of ownership

  5. Technical expertise/experience of bidder and bidder’s staff

 

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

More To Explore

Tender

Request for Proposal – Drafting of a Shared Responsibility Framework (GPSNR-RFP-A02-015)

INTRODUCTION AND BACKGROUND

The Global Platform for Sustainable Natural Rubber (GPSNR), is an international Multi-Stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Development of the GPSNR was initiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in 2019. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs.  Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that define GPSNR strategy and objectives.

Through a process led by the GPSNR Shared Responsibility Working Group the consulta should help the Platform draft a framework that defines shared responsibility among GPSNR members in the Natural Rubber supply chain supported by actionable solutions. All this work will be based on a problem and root case analysis exercise already validated by the Working Group.  

The consultant is expected to develop a cross walk to assess where there is overlap/alignment between the SR policy and other GPSNR policies including member commitments, but also the statues and future assurance model. In addition, the consultant should support the engagement with other working groups in the process of developing the framework so that alignment also occurs simultaneously.

The consultant will collect the information via desktop study and information provided by the Working Group/Secretariat. Regular contact and updating to the Shared Responsibility Working Group together with the Secretariat will be required.  It is estimated that there will be the need for at least one face to face meeting in the U.S. over the course of the project. Travel plans shall be made by the consultant.

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

  1. Proposals will only be accepted from individuals or firms with experience relevant to this project.
  2. Examples of previous relevant work should be provided as well.
  3. A technical proposal must be provided that is not more than 4 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
  4. A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project as well as hourly rates and an estimated total number of days.
  5. Proposals must be signed by a representative that is authorized to commit bidder’s company.
  6. Proposals must be received prior to 2nd December 2021 to be considered. Proposals should be submitted to stefano.savi@gpsnr.org for consideration. GPSNR anticipates shortlisting at least two individuals or firms to have more in-depth discussions with, and will make an award to one of these “down-selected” individuals or firms.
Project Timelines
The Request for Proposal timeline is as follows:

RFP opens online

Wednesday, 24 November 2021

RFP closes

Monday, 6 December 2021

WG select consultant during WG meeting

Thursday, 9 December 2021 (Tentative)

First draft delivered by consultant and presented to WG members

Week of January 10th

Round of review and approval by WG before members consultation

Week of January 17th

Members Consultation

From January 24 to February 5

Framework update and responding to consultation, WG approves revisions

February 7 to February 12

Working Group to Draft resolution with consultant support and send to Executive Committee for approval

February 14 to February 16

Resolution approved by EC, and sent to members

Monday, 28 February 2022

General Assembly

End March/ early April 

Budget

The Platform is anticipating that a total budget of no more than 25,000 USD be allocated to this engagement with an additional amount available to support planned and approved travel. 

Payment terms shall be:

  • 20% at the signing of the contract
  • 30% at the midpoint date to be agreed upon and memorialized in the contract based on the submitted work plan
  • 50% on delivery of the final report

The allocation of the payment shall be based on the net amount after travel expenses are incurred and documented.

Evaluation Factors

GPSNR will rate proposals based on the following factors, with cost being the most important factor:

  1. Responsiveness to the requirements set forth in this Request for Proposal;
  2. Relevant past performance/experience;
  3. Samples of work;
  4. Cost, including an assessment of total cost of ownership;
  5. Technical expertise/experience of bidder and bidder’s staff;
  6. The ability to collect information at the global and local level.

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR  as determined solely by GPSNR in its absolute discretion. 


Download RFP

Tender

(CLOSED) Request for Proposal – Study on Living Income Gap in Global Natural Rubber Value Chains – Ivory Coast

Introduction & Background

The Global Platform for Sustainable Natural Rubber (GPSNR), is an international Multi-Stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Development of the GPSNR was initiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in November 2017. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs.  Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define GPSNR strategy and objectives.

Through a process led by the Equity Working Group, the Platform has begun an investigation into how value can be equitably distributed across the entire natural rubber value chain. To achieve this aim, it is important for the Platform to gather information about the following metrics in different countries:

i) the prevailing net household income of rubber smallholders;

ii) the detailed cost of production for rubber (input costs, labor etc);

iii) the living income for rubber smallholders;

iv) the living income gap and v) the living income reference price for rubber (the price at which the living income benchmark can be reached).

The Platform has decided to limit the focus of this initial study to Ivory Coast, Indonesia, Thailand, and Myanmar and the consultant is expected to collect information on the aforementioned metrics in Ivory Coast for this study.

Given that living income data is not readily available for each country, alternative benchmarks should be used where relevant and applicable. A list of potential benchmarks and preliminary data are illustrated in the attached document. To facilitate cross-country comparisons of income data and living income levels, the consultant is expected to use consistent units of measurement (per household / per workforce / per person) throughout this study.

The consultant will collect the information via desktop study, interviewing of GPSNR members, research institutes, social NGOs, governmental organizations, etc.  A primary list of stakeholders will be provided by the Secretariat together with the Equity Working Group members.  A complementary list will be developed by the consultant.  Regular contact and updating to the Equity Working Group together with the Secretariat will be required. Travel plans shall be made by the consultant where possible and necessary.

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

  1. Proposals will only be accepted from individuals or firms with experience relevant to this project.
  2. Examples of previous relevant work should be provided as well.
  3. A technical proposal must be provided that is not more than 4 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
  4. A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project as well as hourly rates and an estimated total number of days.
  5. Proposals must be signed by a representative that is authorized to commit bidder’s company.
  6. Proposals must be received prior to 19th August 2020 to be considered. Proposals should be submitted to stefano.savi@gpsnr.org for consideration.
  7. GPSNR anticipates shortlisting at least two individuals or firms to have more in-depth discussions with, and will make an award to one of these “down-selected” individuals or firms.

Budget

The Platform is anticipating that a total budget of no more than 10,500 Euros be allocated to this engagement.

Payment terms shall be:

  • 50% at the signing of the contract
  • 50% on delivery of the final report

Evaluation Factors

GPSNR will rate proposals based on the following factors, with cost being the most important factor:

  • Responsiveness to the requirements set forth in this Request for Proposal;
  • Relevant past performance/experience;
  • Samples of work;
  • Cost, including an assessment of total cost of ownership;
  • Technical expertise/experience of bidder and bidder’s staff;
  • The ability to collect information at the global and local level.

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

Please submit your application to stefano.savi@gpsnr.org by 19 August 2020.

Scroll to Top

Step 1: Commitment and Reporting