(CLOSED) Request for Proposal – Webpage design consultancy

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Webpage design consultancy

Background

At GPSNR, we bring together companies, smallholders, academia and civil society to transform the natural rubber supply chain into a sustainable, equitable and fair one.

Even though it was launched just in 2018, 50% of the world’s natural rubber demand already finds membership in GPSNR. This is only a small reflection of the amount of work that has taken place over the last three years.

Scope

To document important decisions and milestones and ensure institutional memory is well-recorded, GPSNR is seeking a User Interface/User experience consultant to design three web pages that record a timeline, GPSNR’s assurance roadmap and the structure and overview of its working groups.

Core tasks

Working closely with the GPSNR secretariat, the consultant will:

  • Create and finalize three web-page mockups (wireframes, prototypes, and corresponding user interface components like templates, stylesheets, scripts, images, etc).
  • Include four rounds of feedback for each mockup from the GPSNR secretariat and key stakeholders
  • Integrate components in the CMS to allow review and testing, and make corresponding adjustments based on feedback received.
  • Liaise with GPSNR’s CRM expert to ensure that the mockups are feasible for the GPSNR website
  • Work closely with GPSNR’s Communications Manager on translating content into user oriented design

Terms

  • The engagement will take place for a period of six weeks from 15 October to 26nd November 2021. Interim dates for wireframes and approvals will be mutually agreed upon after confirmation.

Necessary Competencies:

  • Solid understanding of the concepts of user experience, user interface design principles and conceptual design.
  • Expert knowledge in WordPress CMS and Elementor
  • Knowledge of Bootstrap, jQuery and AngularJS, HTML, and Elementor Shortcodes
  • Knowledge of industry-standard design tools such as Adobe Photoshop, Illustrator and Dreamweaver.
  • Knowledge of WordPress Content Management System, particularly with respect to page template design, will be considered an asset.
  • Eye for design and attention to detail are essential.

Submission Guidelines:

The following submission guidelines & requirements apply to this Request for Proposal:

  • Proposals will only be accepted from individuals or firms with experience relevant to this project.
  • Submissions must include
    1) a portfolio of previous work
    2) a paragraph describing how the consultant would approach such a project
    3) a financial proposal with a breakdown of how much each competent of the work would cost.
  • Proposals must be signed by a representative that is authorized to commit to the bidder’s company.
  • Proposals must be received by 4 October 2021 to be considered. Proposals should be submitted to bani.bains@gpsnr.org and stefano.savi@gpsnr.org for consideration.
  • To receive a copy of the draft content, applicants can email bani.bains@gpsnr.org

RFP and Project Timelines

Submission of Proposal4/10/2021
Selection of top bidders and further conversations7/10/2021
Contract award/notification to unsuccessful bidders11/10/2021
Work commences no later than15/10/2021

Budget

The Platform is anticipating that a total budget of no more than 6,000 Singapore Dollars (SGD) be allocated to this engagement.

Payment terms shall be:

20% at the signing of the contract

30% at the midpoint date to be agreed upon and memorialized in the contract based on the submitted work plan

50% on delivery of the final report

Evaluation Factors

GPSNR will rate proposals based on the following factors:

  • Responsiveness to the requirements set forth in this Request for Proposals
  • Relevant past performance / experience and / or any samples of past work
  • Cost, including an assessment of total cost of ownership.
  • Technical expertise/experience of bidder and the bidder’s staff

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

More To Explore

Request For Proposal – RFP-A03-039 – National Risk Assessments Request for Proposals

Introduction & Background

 

The Global Platform for Sustainable Natural Rubber (GPSNR) is an international, multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define strategy and objectives.

In 2023, the GPSNR’s Risk assessment subgroup commissioned Assurance Services International (ASI) to create a risk tool that would allow GPSNR to classify risk across different geographies and scales. ASI has completed the tool and it is available at this link (not for wider distribution, only provided as a reference for this RFP). The role of this consultancy will be to fill in this tool using the most relevant and up-to-date information.

The risks that are assessed by the tool are Child Labour, Forced Labour, Freedom of Association, Health and Safety, Working Hours, Wages, Land and Community Rights, Deforestation, HCV, Fire, and Peat. The tool also includes the different risk criteria to be assessed and sources of information.

 

The Engagement

 

The GPSNR Secretariat is seeking a consultant to utilize the risk tool and complete risk assessments for 20 countries across all 11 risks. The consultant will be expected to complete the tool template at the country level for each of the 20 countries. Assessments at the regional or farm level are not required. The risk assessment scope should be limited to the natural rubber supply chain. The consultant is not required to propose mitigation measures for this exercise and risks should be assessed as-is (without factoring in any mitigating actions).

The consultant should list any additional sources of evidence and also include justification for each risk’s classification. The consultant should reference existing studies where possible and is strongly encouraged to consider previously commissioned GPSNR studies (such as the Environmental Risk Study and Social Risk Study both of which provide risk information pertaining to the Natural Rubber Supply Chain).

We require risk assessments to be conducted for:

  1. Brazil
  2. Cambodia
  3. Cameroon
  4. China
  5. Colombia
  6. Ghana
  7. Guinea
  8. Guatemala
  9. India
  10. Indonesia
  11. Ivory Coast
  12. Liberia
  13. Malaysia
  14. Mexico
  15. Myanmar
  16. Nigeria
  17. Philippines
  18. Sri Lanka
  19. Thailand
  20. Vietnam

While this is intended to be a desk-based exercise, consultants who are able to consider the perspectives of indigenous peoples and local communities will be looked upon favourably for this tender.

Consultants may propose focusing on a subset of countries from this list for risk assessment. In this scenario, consultants should specify which countries they would be covering. 

After the first drafts are available, the platform will conduct a 30-day consultation with members. This consultation with members will be facilitated by the Secretariat. Consultants should factor in the need to review and respond to members feedback after the consultation period and provide the Secretariat with a complete list of feedback, together with the consultant’s response to each piece of feedback received.  At the same time, the consultants should also review the first draft based on the feedback review.

The second version of risk assessment will be considered final, and acceptance of this version will mark the conclusion of this engagement.

 

Proposal Format and Contents

 

The proposal should include the following:

  1. Workplan that outlines a timeline and key stages of work, with a focus on the amount of time needed for the initial drafting phase and for the review of and response to members’ feedback. Consultants should ensure that there is sufficient time allocated for reviewing and responding to feedback.
  2. Budget with a breakdown of costs
  3. Description of past work and technical expertise that is relevant to this RFP
  4. List of project team members with their roles in the project and associated qualifications and expertise.
  5. (If applicable) A list of IPLC groups that the consultant is familiar with and would engage for this project if selected.

Submission Guidelines & Requirements

 

The following submission guidelines & requirements apply to this Request for Proposal:

  1. Proposals will only be accepted from individuals or firms with experience relevant to this project.
  2. Examples of previous relevant work should be provided as well.
  3. A technical proposal must be provided that is not more than 4 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
  4. A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project and may include a breakdown of costs if consultants consider it relevant.
  5. Proposals must be signed by a representative that is authorized to commit bidder’s company.
  6. Proposals must be received prior to the 9th of May to be considered. Proposals should be submitted to aidan@gpsnr.org for consideration.
  7. GPSNR reserves the right to amend the scope and budget of this RFP in order to get the most suitable consultant for each topic.
  8. Bidders must ensure that all external personnel involved in preparing and executing this proposal are under exclusive agreements specific to this RFP. These agreements must obligate the external personnel to exclusively dedicate their services to the bidder’s proposal, prohibiting their engagement in any other proposals for the same RFP. This measure is to maintain the integrity of the bidding process and prevent conflicts of interest.
  9. Award of this project is subject to confirmation of financing from GPSNR members.

 

Project Timelines

 

Proposals submitted by consultant to aidan@gpsnr.org

9th May 2024

Contract Award

6th June 2024

Drafting and delivery of first draft of risk assessments

Timeline to be proposed by consultants

Members consultation

30 day period starting from delivery of first draft

Review of risk assessments, compilation of responses to feedback, and delivery of final risk assessments.

Timeline to be proposed by consultants

 

Budget

 

The Platform invites consultants to submit a competitive price proposal, the proposed budget will be factored into selection of the consultant.

Payment terms shall be:

  • 20% at the signing of the contract
  • 30% at the delivery and acceptance by the Secretariat of the first risk assessment
  • 50% on delivery and acceptance by the Secretariat of the finalized risk assessment and compiled responses to members’ feedback.

 

Evaluation Factors

 

GPSNR will rate proposals based on the following factors, in no particular order:

  1. Responsiveness to the requirements set forth in this Request for Proposal
  2. Relevant experience with risk assessment, including samples of work
  3. Relevant experience with the natural rubber supply chain including the countries relevant to this RFP
  4. Cost
  5. Technical expertise/experience of bidder and bidder’s staff
  6. The proposed timeline of work completion

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

 

Note: The award of this contract will only be considered complete upon securing full funding and completion of the contract signing.


View RFP Document here

GPSNR Secretariat April 9, 2024
Tender

(CLOSED) Request for Proposal – Traceability and Transparency Tools Comparison

Introduction & Background

The Global Platform for Sustainable Natural Rubber (GPSNR), is an international Multi-Stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Development of the GPSNR was initiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in November 2017. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs.  Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define GPSNR strategy and objectives.

GPSNR has created three core working groups to help advance the platform’s mission to reduce social and environmental risks throughout the natural rubber supply chain.  Working Group 3 (WG3) is dedicated to Traceability and Transparency, with the objective to recommend tools to trace, assess the risk and achieve transparency of any given natural rubber product buyer’s supply chain.

To achieve the WG3 objective, we are requesting proposals for projects that will assess supply chain risks, achieve supply chain traceability and achieve supply chain transparency. 

Scope of Work and Objective

1: Take stock of the traceability and transparency requirements

Understand the requirements of the traceability and transparency tools through discussions and interviews with various members and EC of GPSNR. This includes

  • What level of traceability and transparency (T&T) different stakeholders desire while meeting the criteria and policy?
  • What level of T&T is needed in high risk areas and in low risk areas?
  • How they define high risk and low risk areas?
  • How they plan to identify high and low risk areas?
  • What data in the supply chain (based on the draft GPSNR sustainability criteria) are different stakeholders (particularly downstream rubber industry) agreeable to sharing and with what entities (such as GPSNR, NGOs, competitors, and suppliers), and on what conditions?
  • What data is absolutely confidential that can’t be shared (even with an entity like GPSNR on a strictly confidential basis)?
  • What costs they are willing to pay/ton for T&T in different risk profile areas?

2: Assess Methodologies and Effectiveness of Traceability and Transparency Tools

The following request for proposal asks for a study of the functionalities of traceability/transparency tools being used by the natural rubber and other similar industry sectors: 

  1. Supply chain and product tracking
  2. Supply chain mapping
  3. Satellite and remote sensing (incl. Artificial Intelligence opportunities)

The study should look at each tool’s methodology for identifying origin and collecting information and make recommendations for which tools work best (and which do not) regarding the following key areas:

  • The process of data collection and types of data that can be collected
  •  The ability of the tool to identify risk and/or contribute to a risk assessment in the following categories[1]:
  • Social: Protecting internationally recognized human rights and labor rights (UN Guiding Principles on Business and Human Rights and ILO Core Conventions), securing Free, Prior and Informed Consent, Recognizing rights of indigenous peoples and local communities, provision of community livelihoods, etc.
  • Environmental: Deforestation, protection of High Conservation Values (HCVs) and rare, threatened and endangered species, water quantity and quality, soil protection, protecting peat lands, etc.
  • Legality: Applicable local, national and international laws on human rights, labour, land use and the environment.
  • Analyze the usability of results delivered – functionality (is it user friendly – pragmatic – “ready to go”)
  • Analyze the types of data that are accessible by each tool for:
  • Social: Protecting internationally recognized human rights and labor rights (UN Guiding Principles on Business and Human Rights and ILO Core Conventions), securing Free, Prior and Informed Consent, Recognizing rights of indigenous peoples and local communities, provision of community livelihoods, etc.
  • Environmental: Deforestation, protection of High Conservation Values (HCVs) and rare, threatened and endangered species, water quantity and quality, soil protection, protecting peat lands, etc.
  • Legality: Applicable local, national and international laws on human rights, labour, land use and the environment.
  • Explore challenges with data sharing considering confidentiality and data ownership (within each tool), but also consider feasibility and the possibility of sharing information between tools.
  • Understand the reliability of data and the auditability of data (verify).  Consider each tools ability to be audited to 1st, 2nd, and 3rd party methods.  Consider the differences between tools that collect data via voluntary declaration of the suppliers vs onsite data collection by a 2nd or 3rd party.
  • Understand cost– what are other costs that need to be considered:
    • Set-up/prerequisite
    • Maintenance
    • Deployment
  • Understand the scalability of each tool.  At what geographic level can each tool perform and within what timeframes.
  • Adaptability of tool for use by GPSNR members to meet commitments and reporting requirements.

[1] Note: this bullet point is not asking the assessor to conduct a risk assessment themselves.  It is asking the assessor to identify which tools provide valuable data to evaluate and identify risk regarding specific environmental, social and legality factors.

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

  1. Proposals will only be accepted from individuals or firms with experience relevant to this project.
  2. A technical proposal must be provided that is not more than 4 pages. This technical proposal must provide an overview of the proposed tools for analysis as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a description of previous relevant work, and a proposed schedule.
  3. A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project as well as hourly rates and an estimated total number of days.
  4. Proposals must be signed by a representative that is authorized to commit bidder’s company.
  5. Proposals must be received prior to 19th August 2020 to be considered. Proposals should be submitted to stefano.savi@gpsnr.org for consideration.
  6. GPSNR anticipates shortlisting at least two individuals or firms to have more in-depth discussions with, and will make an award to one of these “down-selected” individuals or firms.

Budget

The Platform is anticipating a total budget of no more than 30,000 Euros for the study. 

Payment terms shall be:

  • 50% at the signing of the contract
  • 50% on delivery of the final report

Evaluation Factors

GPSNR will rate proposals based on the following factors, with cost being the most important factor:

  • Responsiveness to the requirements set forth in this Request for Proposal;
  • Relevant past performance/experience;
  • Samples of work;
  • Cost, including an assessment of total cost of ownership;
  • Technical expertise/experience of bidder and bidder’s staff;

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR  as determined solely by GPSNR in its absolute discretion.

Please submit your application to stefano.savi@gpsnr.org by 19 August 2020.

GPSNR Staff August 14, 2020

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Global Platform for Sustainable Natural Rubber

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