Request For Proposal – GPSNR-RFP-A02-038-GPSNR Annual Report

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Background

At GPSNR, we bring together companies, smallholders, academia and civil society to transform the natural rubber supply chain into a sustainable, equitable and fair one.

Even though it was launched just in 2018, more than 50% of the world’s natural rubber demand already finds membership in GPSNR. This is only a small reflection of the amount of work that has taken place over the last five years.

Scope

We are seeking a web design consultancy to design, code and publish a webpage style annual report for 2023, which can be easily downloaded as a PDF version. The content for the webpage will be provided by the GPSNR secretariat.

Core tasks


Working closely with the GPSNR secretariat, the consultant will:

  • Create and finalise three web-page mockup (wireframes, prototypes, and corresponding user interface components like templates, stylesheets, scripts, images, etc) for the team to choose from.
  • Once the mock up has been chosen by the team, the consultant will include four rounds of feedback from the GPSNR secretariat and key stakeholders in the development of the final page.
  • Integrate components in the CMS to allow review and testing, and make corresponding adjustments based on feedback received.
  • Liaise with GPSNR’s Communications Manager to ensure that the mockups are feasible for the GPSNR website.

Terms

  • The engagement will take place for a period of four weeks from 11 December to 8 January. Interim dates for wireframes and approvals will be mutually agreed upon after confirmation.

Necessary Competencies:

 

  • Solid understanding of the concepts of user experience, user interface design principles and conceptual design.
  • Expert knowledge in WordPress CMS and Elementor.
  • Knowledge of Bootstrap, jQuery and AngularJS, HTML, and Elementor Shortcodes.
  • Knowledge of industry-standard design tools such as Adobe Photoshop, Illustrator and Dreamweaver.
  • Knowledge of WordPress Content Management System, particularly with respect to page template design, will be considered an asset.
  • Eye for design and attention to detail are essential.

Submission Guidelines:

The following submission guidelines & requirements apply to this Request for Proposal:

  • Proposals will only be accepted from individuals or firms with experience relevant to this project.
  • Submissions must include 1) a portfolio of previous work 2) a paragraph describing how the consultant would approach such a project 3) a financial proposal with a breakdown of how much each competent of the work would cost.
  • Proposals must be signed by a representative that is authorized to commit to the bidder’s company.
  • Proposals must be received by 1 December 2023 to be considered. Proposals should be submitted to bani.bains@gpsnr.org for consideration.
  • To receive a copy of the draft content, applicants can email bani.bains@gpsnr.org

RFP and Project Timelines

Submission of Proposal

1/12/2023

Selection of top bidders and further conversations

4/12/2023

Contract award/notification to unsuccessful bidders

7/12/2023

Work commences no later than 

11/12/2023

Budget

The Platform is anticipating a total budget of up to 4000 Singapore Dollars (SGD) be allocated to this engagement.

Payment terms shall be:

  • 20% at the signing of the contract
  • 30% upon midpoint as mutually agreed
  • 50% at the completion of the project

Evaluation Factors

GPSNR will rate proposals based on the following factors:

  • Responsiveness to the requirements set forth in this Request for Proposals
  • Relevant past performance / experience and / or any samples of past work
  • Cost, including an assessment of total cost of ownership
  • Technical expertise/experience of bidder and the bidder’s staff

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

More To Explore
Tender

(CLOSED) Request for Proposal – GPSNR Baseline reporting requirements pilot

The Global Platform for Sustainable Natural Rubber (GPSNR), is an international multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Development of GPSNR was initiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in 2018. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define GPSNR strategy and objectives.

GPSNR’s Policy Toolbox Working Group is developing for approval two key documents that will form GPSNR member requirements. First is a set of Policy Components, which outlines specific commitments that GPSNR company members should include in their sustainable natural rubber policies. Second are the Baseline Reporting Requirements, which indicates qualitative and quantitative sustainability data to be reported to the GPSNR Secretariat for year 1 (2020). To finalize these Baseline Reporting Requirements, the Working Group is conducting a pilot test with volunteer companies. The aim of the pilot is to understand any constraints companies may have in obtaining or sharing certain information, with the goal to refine and finalize the Baseline Reporting Requirements based on company feedback.

In order to achieve this, GPSNR is seeking a fixed term consultancy firm who will be responsible for gathering the responses from pilot participants, ensuring data security and confidentiality, and providing a short aggregated summary of data, including recommendations to GPSNR to inform the revision of the reporting requirements and questionnaire.

Scope of Engagement

The consultancy firm shall provide:

A system to collect data that must:

  1. Provide a secure and unique login for pilot participants to access data submission form  
  2. Ensure data security during transmission and storage of data (as some data will have commercial sensitivity)
  3. Possess, at minimum, the following:
    Ability to export data collected into CSV, XML or PDF formats for data analysis
    Salesforce integration
    Ability to accept file attachments
  4. Allow pilot participants to identify the preferred type of disclosure for each data point, according to the following categories:
    Public Disclosure
    Disclose only to GPSNR Secretariat
    Disclose only to consultant (for aggregate reporting)
    Not for disclosure

A review of all data received, including:

  1. A summary of aggregate data as reported, with highlights of any major anomalies in answers
  2. A short report for internal GPSNR use (Secretariat and members), aimed at informing GPSNR in the revision of the questionnaire/ process

The consultancy firm might be required to conduct limited interviews with pilot participants (if necessary) around the sensitive data (to be quoted separately as addendum based on hourly cost).

GPSNR Secretariat will be able to assist in certain areas of the project, including development of an online submission form, if necessary. For a detailed list of the support from GPSNR, see page 6.

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

  1. Proposals will only be accepted from firms or organisations with experience relevant to this project.
  2. Examples of previous relevant work should be provided as well.
  3. A technical proposal must be provided that is not more than 3 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
  4. A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project as well as hourly rates and an estimated total number of days.
  5. Proposals must be signed by a representative that is authorized to commit bidder’s company.
  6. Proposals must be received prior to 26 June to be considered. Proposals should be submitted to stefano.savi@gpsnr.org for consideration.
  7. GPSNR reserves the right to amend the scope and budget of this RFP in order to get the most suitable consultant for each topic.

20200618-WG1-Pilot-third-party-RFPDownload

GPSNR Staff June 22, 2020

Request For Proposal – RFP-A03-039 – National Risk Assessments Request for Proposals

Introduction & Background

 

The Global Platform for Sustainable Natural Rubber (GPSNR) is an international, multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define strategy and objectives.

In 2023, the GPSNR’s Risk assessment subgroup commissioned Assurance Services International (ASI) to create a risk tool that would allow GPSNR to classify risk across different geographies and scales. ASI has completed the tool and it is available at this link (not for wider distribution, only provided as a reference for this RFP). The role of this consultancy will be to fill in this tool using the most relevant and up-to-date information.

The risks that are assessed by the tool are Child Labour, Forced Labour, Freedom of Association, Health and Safety, Working Hours, Wages, Land and Community Rights, Deforestation, HCV, Fire, and Peat. The tool also includes the different risk criteria to be assessed and sources of information.

 

The Engagement

 

The GPSNR Secretariat is seeking a consultant to utilize the risk tool and complete risk assessments for 20 countries across all 11 risks. The consultant will be expected to complete the tool template at the country level for each of the 20 countries. Assessments at the regional or farm level are not required. The risk assessment scope should be limited to the natural rubber supply chain. The consultant is not required to propose mitigation measures for this exercise and risks should be assessed as-is (without factoring in any mitigating actions).

The consultant should list any additional sources of evidence and also include justification for each risk’s classification. The consultant should reference existing studies where possible and is strongly encouraged to consider previously commissioned GPSNR studies (such as the Environmental Risk Study and Social Risk Study both of which provide risk information pertaining to the Natural Rubber Supply Chain).

We require risk assessments to be conducted for:

  1. Brazil
  2. Cambodia
  3. Cameroon
  4. China
  5. Colombia
  6. Ghana
  7. Guinea
  8. Guatemala
  9. India
  10. Indonesia
  11. Ivory Coast
  12. Liberia
  13. Malaysia
  14. Mexico
  15. Myanmar
  16. Nigeria
  17. Philippines
  18. Sri Lanka
  19. Thailand
  20. Vietnam

While this is intended to be a desk-based exercise, consultants who are able to consider the perspectives of indigenous peoples and local communities will be looked upon favourably for this tender.

Consultants may propose focusing on a subset of countries from this list for risk assessment. In this scenario, consultants should specify which countries they would be covering. 

After the first drafts are available, the platform will conduct a 30-day consultation with members. This consultation with members will be facilitated by the Secretariat. Consultants should factor in the need to review and respond to members feedback after the consultation period and provide the Secretariat with a complete list of feedback, together with the consultant’s response to each piece of feedback received.  At the same time, the consultants should also review the first draft based on the feedback review.

The second version of risk assessment will be considered final, and acceptance of this version will mark the conclusion of this engagement.

 

Proposal Format and Contents

 

The proposal should include the following:

  1. Workplan that outlines a timeline and key stages of work, with a focus on the amount of time needed for the initial drafting phase and for the review of and response to members’ feedback. Consultants should ensure that there is sufficient time allocated for reviewing and responding to feedback.
  2. Budget with a breakdown of costs
  3. Description of past work and technical expertise that is relevant to this RFP
  4. List of project team members with their roles in the project and associated qualifications and expertise.
  5. (If applicable) A list of IPLC groups that the consultant is familiar with and would engage for this project if selected.

Submission Guidelines & Requirements

 

The following submission guidelines & requirements apply to this Request for Proposal:

  1. Proposals will only be accepted from individuals or firms with experience relevant to this project.
  2. Examples of previous relevant work should be provided as well.
  3. A technical proposal must be provided that is not more than 4 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
  4. A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project and may include a breakdown of costs if consultants consider it relevant.
  5. Proposals must be signed by a representative that is authorized to commit bidder’s company.
  6. Proposals must be received prior to the 9th of May to be considered. Proposals should be submitted to aidan@gpsnr.org for consideration.
  7. GPSNR reserves the right to amend the scope and budget of this RFP in order to get the most suitable consultant for each topic.
  8. Bidders must ensure that all external personnel involved in preparing and executing this proposal are under exclusive agreements specific to this RFP. These agreements must obligate the external personnel to exclusively dedicate their services to the bidder’s proposal, prohibiting their engagement in any other proposals for the same RFP. This measure is to maintain the integrity of the bidding process and prevent conflicts of interest.
  9. Award of this project is subject to confirmation of financing from GPSNR members.

 

Project Timelines

 

Proposals submitted by consultant to aidan@gpsnr.org

9th May 2024

Contract Award

6th June 2024

Drafting and delivery of first draft of risk assessments

Timeline to be proposed by consultants

Members consultation

30 day period starting from delivery of first draft

Review of risk assessments, compilation of responses to feedback, and delivery of final risk assessments.

Timeline to be proposed by consultants

 

Budget

 

The Platform invites consultants to submit a competitive price proposal, the proposed budget will be factored into selection of the consultant.

Payment terms shall be:

  • 20% at the signing of the contract
  • 30% at the delivery and acceptance by the Secretariat of the first risk assessment
  • 50% on delivery and acceptance by the Secretariat of the finalized risk assessment and compiled responses to members’ feedback.

 

Evaluation Factors

 

GPSNR will rate proposals based on the following factors, in no particular order:

  1. Responsiveness to the requirements set forth in this Request for Proposal
  2. Relevant experience with risk assessment, including samples of work
  3. Relevant experience with the natural rubber supply chain including the countries relevant to this RFP
  4. Cost
  5. Technical expertise/experience of bidder and bidder’s staff
  6. The proposed timeline of work completion

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

 

Note: The award of this contract will only be considered complete upon securing full funding and completion of the contract signing.


View RFP Document here

GPSNR Secretariat April 9, 2024

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Global Platform for Sustainable Natural Rubber

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