(Closed) Request For Proposal – GPSNR-RFP-A02-027-GPSNR Annual Report

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Introduction & Background

At GPSNR, we bring together companies, smallholders, academia and civil society to transform the natural rubber supply chain into a sustainable, equitable and fair one.

Even though it was launched just in 2018, more than 50% of the world’s natural rubber demand already finds membership in GPSNR. This is only a small reflection of the amount of work that has taken place over the last three years.

We are seeking a web design consultancy to design, code and publish a webpage style annual report for 2022, which can be easily downloaded as a PDF version. The content for the webpage will be provided by the GPSNR secretariat.

Key Requirements 

 

Working closely with the GPSNR secretariat, the consultant will:

  • Create and finalise three web-page mockup (wireframes, prototypes, and corresponding user interface components like templates, stylesheets, scripts, images, etc) for the team to choose from.
  • Once the mock up has been chosen by the team, the consultant will include four rounds of feedback from the GPSNR secretariat and key stakeholders in the development of the final page.
  • Integrate components in the CMS to allow review and testing, and make corresponding adjustments based on feedback received.
    Liaise with GPSNR’s Communications Manager to ensure that the mockups are feasible for the GPSNR website.

Terms

The engagement will take place for a period of four weeks from 4 November to 9 November. Interim dates for wireframes and approvals will be mutually agreed upon after confirmation.

Necessary Competencies:

  • Solid understanding of the concepts of user experience, user interface design principles and conceptual design.
  • Expert knowledge in WordPress CMS and Elementor
    Knowledge of Bootstrap, jQuery and AngularJS, HTML, and Elementor Shortcodes
    Knowledge of industry-standard design tools such as Adobe Photoshop, Illustrator and Dreamweaver.
  • Knowledge of WordPress Content Management System, particularly with respect to page template design, will be considered an asset.
  • Eye for design and attention to detail are essential.

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

  • Proposals will only be accepted from individuals or firms with experience relevant to this project.
  • Submissions must include 1) a portfolio of previous work 2) a paragraph describing how the consultant would approach such a project 3) a financial proposal with a breakdown of how much each competent of the work would cost.
  • Proposals must be signed by a representative that is authorized to commit to the bidder’s company.
  • Proposals must be received by 31 October 2022 to be considered.
  • Proposals should be submitted to bani.bains@gpsnr.org for consideration.

Project Timelines

Request for Proposal Issuance 20 October 2022
Proposal submitted by consultant to bani.bains@gpsnr.org 31 October 2022
Selection of consultant / Notification to Unsuccessful Bidders 2 November 2022
Completion of Phase 1: Preparatory Recommendations 4 November 2022
   

Budget

The Platform is anticipating a total budget of up to 4000 SGD for this project. 

Payment terms shall be:

  • 20% at the signing of the contract
  • 30% upon midpoint as mutually agreed
  • 50% at the completion of the project

Evaluation Factors

GPSNR will rate proposals based on the following factors:

  • Responsiveness to the requirements set forth in this Request for Proposals
  • Relevant past performance / experience and / or any samples of past work
  • Cost, including an assessment of total cost of ownership
  • Technical expertise/experience of bidder and the bidder’s staff

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

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Tender

(CLOSED) Request for Proposal – GPSNR Baseline reporting requirements pilot

The Global Platform for Sustainable Natural Rubber (GPSNR), is an international multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Development of GPSNR was initiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in 2018. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define GPSNR strategy and objectives.

GPSNR’s Policy Toolbox Working Group is developing for approval two key documents that will form GPSNR member requirements. First is a set of Policy Components, which outlines specific commitments that GPSNR company members should include in their sustainable natural rubber policies. Second are the Baseline Reporting Requirements, which indicates qualitative and quantitative sustainability data to be reported to the GPSNR Secretariat for year 1 (2020). To finalize these Baseline Reporting Requirements, the Working Group is conducting a pilot test with volunteer companies. The aim of the pilot is to understand any constraints companies may have in obtaining or sharing certain information, with the goal to refine and finalize the Baseline Reporting Requirements based on company feedback.

In order to achieve this, GPSNR is seeking a fixed term consultancy firm who will be responsible for gathering the responses from pilot participants, ensuring data security and confidentiality, and providing a short aggregated summary of data, including recommendations to GPSNR to inform the revision of the reporting requirements and questionnaire.

Scope of Engagement

The consultancy firm shall provide:

A system to collect data that must:

  1. Provide a secure and unique login for pilot participants to access data submission form  
  2. Ensure data security during transmission and storage of data (as some data will have commercial sensitivity)
  3. Possess, at minimum, the following:
    Ability to export data collected into CSV, XML or PDF formats for data analysis
    Salesforce integration
    Ability to accept file attachments
  4. Allow pilot participants to identify the preferred type of disclosure for each data point, according to the following categories:
    Public Disclosure
    Disclose only to GPSNR Secretariat
    Disclose only to consultant (for aggregate reporting)
    Not for disclosure

A review of all data received, including:

  1. A summary of aggregate data as reported, with highlights of any major anomalies in answers
  2. A short report for internal GPSNR use (Secretariat and members), aimed at informing GPSNR in the revision of the questionnaire/ process

The consultancy firm might be required to conduct limited interviews with pilot participants (if necessary) around the sensitive data (to be quoted separately as addendum based on hourly cost).

GPSNR Secretariat will be able to assist in certain areas of the project, including development of an online submission form, if necessary. For a detailed list of the support from GPSNR, see page 6.

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

  1. Proposals will only be accepted from firms or organisations with experience relevant to this project.
  2. Examples of previous relevant work should be provided as well.
  3. A technical proposal must be provided that is not more than 3 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
  4. A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project as well as hourly rates and an estimated total number of days.
  5. Proposals must be signed by a representative that is authorized to commit bidder’s company.
  6. Proposals must be received prior to 26 June to be considered. Proposals should be submitted to stefano.savi@gpsnr.org for consideration.
  7. GPSNR reserves the right to amend the scope and budget of this RFP in order to get the most suitable consultant for each topic.

20200618-WG1-Pilot-third-party-RFPDownload

GPSNR Staff June 22, 2020

Request For Proposal – GPSNR-RFP-A02-022-Pilot Provision of Certified Planting Materials in Indonesia – Clone Orders

Deadline for submission has been updated to 8th July 2022

1. Introduction

The Global Platform for Sustainable Naural Rubber is an international, multi-stakeholder, voluntary membership initiative committed to improving the socioeconomics and environmental performance of the natural rubber value chain. Development of the GPSNR was intiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in 2018. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define strategy and objectives.

The GPSNR aims to support the natural rubber sector to become more sustainable. Key element in achieving this is to ensure there is capacity among smallholders and industrial plantations to adopt best practices in NR production.

The GPSNR aims to support the natural rubber sector to become more sustainable. Key element in achieving  this is to ensure there is capacity among smallholders and industrial plantations to adopt best practices in NR  production.

GPSNR, through the GPSNR Capacity Building Working Group (Indonesia National Subgroup), is seeking to procure approximately 40,000 certified plants from licensed and accredited institutions in Indonesia. The planting materials are to be delivered by January 2023 at the latest for replanting at selected nursery or budwood garden sites (exact locations to be determined).

Proposed planting programmes should be implemented in line with GPSNR environmental and social commitments and values, based on the GPSNR Policy Framework[1].

[1] https://sustainablenaturalrubber.org/policy-framework/

2. Context

There are approximately 2.25M smallholders in Indonesia, representing 83% of national natural rubber production (3.6 M tonnes). Smallholders cultivate less than 2 ha of land with an average yield of slightly below 1 ton/ha, as compared to state and private commercial plantations achieving 1.4 ton/ha and 1.5 ton/ha respectively. 

Indonesia’s average rubber yield is significantly lower than neighbouring countries in Southeast Asia; such low yield is due to low-quality clones, limited knowledge of Good Agricultural Practices (GAP) and aging trees.

Most rubber trees in Indonesia were planted from 1978-1991 through several government schemes. Given that rubber trees only have a 25-year productive lifespan, with steeply declining yields thereafter, almost all rubber trees planted under these schemes have passed their peak production. Whilst there is no formal data available on tree aging in Indonesia, the Ministry of Agriculture estimates around 600,000 – 700,000 ha of natural rubber plantations need rejuvenation. Replanting should ideally occur on about 4% of plantations annually to ensure a stable output. Yet, it is estimated that between 2010 and 2017 replanting of only 1.3% was undertaken. 

Using the right clone makes a tremendous difference in a rubber tree’s lifetime yields. The productivity of rubber clonal and seedling-derived plants is almost 3 x lower than for certified clones. Across the region, only 5% of farmers received their seedlings through a government programme. Certified nurseries are only located in provincial and district capital cities resulting in limited access to high-yielding planting materials for remote smallholders.

Additionally, poor tapping techniques are another major cause of low yields and can decrease the productive life of trees by up to 50%. It is estimated that an average smallholder with 1.5 ha of rubber will earn 57% less than the Indonesian minimum wage.  

Five provinces contribute 66.5% of national production: South Sumatra, North Sumatra, Jambi, Riau, and West Kalimantan. South Sumatra province is Indonesia’s largest and most productive area. Its natural rubber area is almost 23% of the total national productive area and smallholders’ plantations take up 98.5% of this area. The productivity of smallholders in South Sumatra is the highest among smallholder areas in Indonesia, producing 1.3 ton/ha, and more likely to have received GAP training. In 2019 the government announced a replanting plan for 2019 – 2027, with a focus on South Sumatra (92,600 ha), South Kalimantan (76,550 ha) and Jambi (69,900 ha). However, this plan has no large-scale lending programme associated with it and is to be executed by local governments and has not yet been implemented. Demand for replanting is strongest in Jambi, where 40% of farmers are willing to undertake replanting. Demand is lowest in West Kalimantan, where only 1 farmer out of 79 was contemplating. Most likely the demand in Jambi is due to peak planting being undertaken in 1995 – 2005 and the majority of the trees are approaching their maximum productive age, and Jambi farmers are more aware of the importance of good quality clones and their impact on yield – they also have the highest rate of nursery clone purchase – and have suffered less from disease. 

Source:
Financial Assessment of Smallholder Natural Rubber Production in Indonesia. July 2020. USAID Green Invest Asia, HeveaConnect, SNV and Financial Access.[2]

[2] https://www.facsglobal.com/wp-content/uploads/2020/12/Final-Rubber-report-2020.pdf

3. Expected Deliverables

The overall objective of the Pilot Provision of Certified Planting Materials project is to deliver approximately 40,000 plants by January 2023. GPSNR has identified the following clones for procurement:

  1. IRR 220
  2. IRR 112
  3. RRIC 100

The service provider should also detail the initial certification process prior to delivery of clones.

The proposal should justify whether GPSNR should proceed with all of any of the three clones above, and the recommended number of clones to procure.

Submitted proposals should also provide brief justifications and details on the costs, timeline, and rationales for each of the clones listed above, and provide rationales for where the clones are most needed amongst the following regions:

  1. Northern Sumatra
  2. Southern Sumatra
  3. Central Sumatra
  4. West Kalimantan
  5. East Kalimantan

The GPSNR Capacity Building Working Group (Indonesia National Subgroup) may prioritise funding for specific regions based on relative productivity, coverage of existing coaching services, socio-economic needs, or other considerations.

Service providers are also expected to operate in line with principles and values set forth in the GPSNR Policy Framework[3] such as commitment to environmental protection and sustainability, zero deforestation, community engagement and FPIC etc.

The selected service provider may also be expected to work closely with the GPSNR Capacity Building Working Group (Indonesia National Subgroup) to fine-tuned or further augment the clone selection and delivery timelines.

Key Metrics

The proposal should elaborate on how the following key metrics can be achieved and measured:

  1. Total planting materials delivered by January 2023

  • Initial certification of clonal materials
  • Overall expected costs
  • Level of details in justifications for selected clones and recommended regions for replanting

Propoals are also encouraged to include key metrics of importance not listed above.

[3] https://sustainablenaturalrubber.org/policy-framework/

4. Proposal Format and Contents

The proposal should include the following:

  1. A workplan that outlines all key activities of the deliverables (as outlined in 3. Expected Deliverables above)
  2. Timeline and key stages of operations (based on 5. Expected Timeline below)
  3. Budget, including detailed breakdown of expected manpower, logistics, and costs (based on 6. Budget below)
  4. Description of past work and technical expertise that is relevant to this RFP
  5. A list of project team members with their roles in the project and associated qualifications

5. Expected Timelines

The work shall begin by July 2022 and the various phases shall be completed in accordance with the approximate timeline below:

RFP publication 3 June 2022
Submission deadline for proposals 8 July 2022
Contract Award 1 July 2022
First Full Review October 2022
Delivery of clones January 2023

Consultants will also provide fortnightly or monthly progress updates to the GPSNR Capacity Working Group, or on an as-needed basis.

6. Budget

The Platform is anticipating that the total budget of no more than 26,000 EUR be allocated to the project.

Payment terms shall be:

  • 30% at the signing of the contract
  • 20% upon the First Full Review
  • 50% upon the delivery of planting materials

7. Evaluation Factors

GPSNR will rate proposals based on the following factors:

  1. Responsiveness to the requirements set forth in this Request for Proposal
  2. Relevant past performance/experience of the consultant
  3. Samples of work (e.g., previous training or coaching programmes in Indonesia)
  4. Technical expertise/experience of bidder and bidder’s staff
  5. Proposed timeline of operations

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

View RFP Document here

GPSNR Secretariat June 3, 2022

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