Introduction & Background

The Global Platform for Sustainable Natural Rubber (GPSNR) is an international, multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Members of the platform include rubber products manufacturers, natural rubber suppliers and processors, end users and NGOs. 

Through a process led by the Strategy and Objectives Working Group (Risk Subgroup), a risk analysis document has been developed for members to identify and manage risk. In its current iteration, the document contains identified social and environmental risks reflected in the GPSNR Policy Framework, information that is required to assess the tools, characteristics of high/low risk rubber production regions and potential mitigation measures. 

GPSNR is seeking a consultant to review and revise the risk analysis document and to work with the Risk Subgroup to suggest a guidance framework for members to identify risk thresholds with suggested mitigation measures. Members need to be able to invest in making rubber supplies sustainable and to make sourcing and engagement decisions based on preliminary risk assessments. Given members’ general lack of knowledge about the details of their supplies, risk assessments in many cases would have to be done at increasing levels of resolution, starting at country level, moving to districts, and finally to the actual plantation and farm level.

Objectives     

1. Review and further complete the sourcing risks document (see below ‘Scope of Work’)
2. Propose a methodology aiming to assess risks at different levels (country, district, and plantation/farm level), and the tools that
   1) are currently available to do so, or that
   2) would need to be developed, and where possible, an indication of the costs
3. Suggest the risk thresholds at country, district, and plantation/farm level at which risks have a reasonable chance to be successfully mitigated through active interventions by members or GPSNR in general. 
4. Suggest potential risk mitigation actions at the country, district, and plantation/farm level and provide a list of recommended existing tools (if any) to mitigate potential risks
5. Suggest the risk thresholds at country, district, and plantation/farm level at which sourcing should not be considered (i.e., when risk mitigation cannot be implemented).
6. Align the recommendations with the Accountability Framework Initiative (in particular, the Supply Chain Management guidance),  and link to source documents utilised
   -The review of tools, datasets and frameworks for risk assessment and mitigation is not limited to existing tools applied for the rubber industry,  the consultant can and is encouraged to draw on the experience of other commodities (palm oil / cocoa) if applicable.

7. Work closely with the members of GPSNR’s Risk Task Force to guide the above analysis.
8. Suggest members of other tropical commodities platforms who focus on risk assessment and mitigation and whom GPSNR’s Risk Task Force may consider contacting.

Scope of Work

For each of the five GPSNR Policy Framework components listed below, the consultant is expected to recommend methods for risk assessment and risk mitigation and the tools and baseline databases available to conduct them. 

Detailed guidance is provided in GPSNR’s Risk Analysis Working Document (available to bidding consultants upon request to the stefano.savi@gpsnr.org). 

The consultant should reference and build on the following work

• Risk Analysis Working Document Draft (Risk Task Force)
• GPSNR-REP-A02-006 Review of Transparency & Traceability Tools & Solutions
• GPSNR Policy Component
• Spatial data and mapping tools for detecting deforestation and threats to HCV/S areas in rubber production landscapes

The consultant is to populate each of the listed components of the GPSNR Policy Framework detailed in the Risk Analysis Working Document. The policy subsets were developed based the following list of required information and the consultant is encouraged to use the list when doing so: 

1. Risks most likely to be encountered
2. Risk assessment methods at country level
3. Risk assessment methods at district level
4. Risk assessment methods at plantation/farm level
5. Risk level before mitigation at which rubber should not be purchased at country level 
6. Risk level before mitigation at which rubber should not be purchased at district level
7. Risk level before mitigation at which rubber should not be purchased at plantation/farm level
8. Risk mitigation methods at country level
9. Risk mitigation methods at district level
10. Risk mitigation methods at plantation/farm level
11. Risk level after mitigation at which rubber should not be purchased at country level 
12. Risk level after mitigation at which rubber should not be purchased at district level
13. Risk level after mitigation at which rubber should not be purchased at plantation/farm level

The consultant is to focus on this subset of GPSNR Policy Framework components. Detailed guidance for each component (i.e., gaps identified by the Risk Subgroup members) have been provided (See ‘Annex’). 

1. Deforestation (see GPSNR Policy Framework component 2.1.2):

Background: Most natural rubber is produced by smallholders operating plantations in multiple use mosaic landscapes.

Task: Identify methods to assess the risk that current operations or future expansion of some of these plantations harm HCV/HCS, suggest potential approaches to mitigate that risk, and suggest quantitative thresholds when risk is high enough to conduct mitigation activities, and when buyers should refrain from sourcing because mitigation has failed. Consider the applicability of available maps for use in natural rubber supply chains, taking into account its specificities. (See ‘Annex A: Deforestation for details) 

2. Supporting long term protection of natural forests, restoration of degraded rubber landscapes (see GPSNR Policy Framework component 2.2):

Task: In a rubber smallholder context, the consultant is expected to suggest ways how the downstream supply chain can help to protect remaining HCV/HCS areas and other natural ecosystems and help restore at least those crucial to re-establish connectivity between remaining blocks. (See ‘Annex B: Supporting long term protection of natural forests, restoration of degraded rubber landscape’ for details)

3. Fire use + Land Prep, Fire use + Land Management (see GPSNR Policy Framework component 2.3)

Task: Assess and refine current characteristics of High/Low risk at a country or region level depending on available information and standards. The consultant is advised to focus on defining and quantifying thresholds for the density of alerts to characterize areas of high and low risk. An example could be X instances of fire reported in a specified area over a year would be considered a high-risk area. 

4. Labour (see GPSNR Policy Framework Components 3.6)

Task: Identify methods to assess the risk of poor labour practices (e.g., poor working conditions and health and safety risks, child labour/forced labour) or practices and suggest potential approaches to mitigate that risk, and suggest quantitative thresholds when risk is high enough to conduct mitigation activities, and when buyers should refrain from sourcing because mitigation has failed. (See ‘Annex C: Labour’ for details)

A suggested focus on but non-exhaustive list:

Health and Safety
Working conditions (hours worked, rest days)
Child labour/Forced labour

5. Human Rights (see GPSNR Policy Framework component 3.6)

Task: Identify methods to assess the risk of human rights infringement (e.g., low income/wages, IPLC rights), suggest potential approaches to mitigate that risk, and suggest quantitative thresholds when risk is high enough to conduct mitigation activities, and when buyers should refrain from sourcing because mitigation has failed. (See ‘Annex D: Human Rights’ for details)

A suggested focus on but non-exhaustive list:
Income (farm owners) and wages (farm workers)
IPLC Rights with appropriate context for Natural Rubber supply chain

Expected Deliverables

GPSNR expects the consultant to:

1. Complete and finalize the risks assessment drafted in order to define a comprehensive set of questions to assess and mitigate risks based on the:
   1. Objectives listed above, (including the reviewing of tools in Objective 4, see ‘Objectives’) 
   2. Tasks for each policy component listed in the Scope of Work and their detailed guidance in the Annex
2. Consultant to pitch their findings, recommendations and opinion on our risk assessment and approach.

Proposal Format and Contents

The proposal should include the following:

1. A workplan that outlines all key activities of the deliverables (as outlined in Expected Deliverables above)
2. Timeline and key stages of operations (based on Expected Timeline below)
3. Budget, including detailed breakdown of expected manpower, logistics, and costs (based on Budget below)
4. Description of past work and technical expertise that is relevant to this RFP
5. A list of project team members with their roles in the project and associated qualifications
   

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal: 

1. Proposals will only be accepted from individuals or firms with experience relevant to this project. 
2. Examples of previous relevant work should be provided as well. 
3. A technical proposal must be provided that is not more than 4 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable. 
4. A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project as well as daily rates and an estimated total number of days. 
5. Proposals must be signed by a representative that is authorized to commit bidder’s company. 
6. Proposals must be received prior to the 7th of October 2022 to be considered. Proposals should be submitted to stefano.savi@gpsnr.org for consideration. 
7. GPSNR reserves the right to amend the scope and budget of this RFP in order to get the most suitable consultant for each topic. 

Project Timelines

RFP Publication Note: Consultants should email cheryl@gpsnr.org to share any indicative or prospective interest to submit a proposal. This would allow GPSNR to share updates to the tender (where any) directly with the consultant.	26 August 2022
Proposals submitted by consultant to stefano.savi@gpsnr.org	7 October 2022
Selection of Top Bidders / Notification to Unsuccessful Bidders	27 October 2022
Contract Award / Notification to Unsuccessful Bidders	28 October 2022
Phase I – Review 1 of Deliverable 1: Complete and finalize the risks assessment drafted in order to define a comprehensive set of questions to assess and mitigate risks.	November 2022
Phase 2 – Review 2 (if needed)/Completion of Deliverable 1: Complete and finalize the risks assessment drafted in order to define a comprehensive set of questions to assess and mitigate risks.	December 2022
Phase 3 – Completion of Deliverable 2: Consultant to pitch its findings, recommendations and opinion on our risks assessment and approach	December 2022
Presentation to and discussion with GPSNR Executive Committee for feedback (via digital meeting)	December 2022
Phase 4 – Delivery of Deliverable 1 and 2 to GPSNR	Jan 2023

Budget

The Platform is anticipating that a total budget of no more than €25,000 be allocated to this engagement.

Payment terms shall be:

• 20% at the signing of the contract
• 30% at the midpoint date to be agreed upon and memorialized in the contract based on the submitted work plan
• 50% on delivery of the final report

The allocation of the payment shall be based on the net amount after travel expenses, if deemed necessary by both the consultant and Secretariat, are incurred, and documented.

Evaluation Factors

GPSNR will rate proposals based on the following factors, with cost being the most important factor:

1. Responsiveness to the requirements set forth in this Request for Proposal
2. Relevant past performance/ experience
3. Samples of work
4. Cost, including an assessment of total cost of ownership
5. Technical expertise/experience of bidder and bidder’s staff

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

Annex

Annex A: Deforestation

Gaps that the group has identified in the Risk Analysis Working Document:

• Is it possible, and if so how, to assess this risk at a coarse grain country or province / district level, or does such an assessment have to be done at the landscape / plantation level?  
  -Which tools (e.g., publicly or commercially available HCV/HCS maps exist for which rubber growing areas? 
  -How do these existing maps need to be queried and what answers can they provide to members?  
  -Should existing tools not be sufficient, what tools would need to be developed to assess risk at a satisfactory level, sufficient to protect HCVs and HCS forests?  

• What is the likelihood of existing, known smallholders to expand into HCV/HCS?  
  -Is there a link to the distance between current plantations and blocks of HCV/HCS?  
  -Is there a link between the occurrence of fire hotspots, rubber plantations and blocks of HCV/HCS? 
  -If there is, what intensity of fire hotspots can indicate what levels of risk to HCV/HCS? 
  -What level of detail do maps have to have to identify such a link with reasonable accuracy? 
  -What is the likelihood of previously unknown smallholders to open forest for new plantations? 
  -What are the early warning signs for either? How can they be detected, analysed, and applied? 
  -At what time will it be necessary to conduct detailed plantation level surveys?  

• At what risk threshold should downstream buyers engage in on-site surveys and risk mitigation activities? 
  -Can such threshold be quantified or at least categorized into no/low versus high risk, and if so, how? 
  -What tools exist for such on-site activities and who can apply them?  
  -How can the impact of such risk mitigation activities be evaluated?  
  -At what threshold should buyers refrain from buying supplies from the assessed area? 

For more details, please click this link

Annex B: Supporting long term protection of natural forests, restoration of degraded rubber landscapes 

Gaps that the group has identified in the Risk Analysis Working Document:

• How to assess the capability of local government to exercise effective protection of legal protected areas (e.g., based on trajectory of forest loss in surrounding protected areas or based on gov budgets)? 
• How to assess the presence of effective landscape or jurisdictional initiatives in the area? 
• How can the remaining natural forests be protected and how can the restored blocks of degraded rubber landscapes be mapped and prioritized?  
• How can smallholders be integrated in this process?  
• How can the commercial supply chain join local private and government efforts?  
• How can supply chain members best join hands to financially and/or practically support them? 

Annex C: Labour

Gaps that the group has identified in the Risk Analysis Working Document:

• Is it possible, and if so how, to assess this risk at a province / district level (coarser than farm level)? 
  -Which tools (e.g., publicly, or commercially available) exist to assess these socio-economic data? 
  -How do these solutions query and (if possible) summarize data at a coarse-grained level and what answers can they provide to members?  

• At what risk threshold should downstream buyers engage in on-site surveys and risk mitigation activities?  
  -Can such threshold be quantified or at least categorized into no/low versus high risk, and if so, how?
  -What tools exist for such on-site activities and who can apply them?  
  -How can the impact such risk mitigation activities be evaluated?  
  -At what threshold should buyers refrain from buying supplies from the assessed area?   

Annex D: Human Rights

Gaps that the group has identified in the Risk Analysis Working Document:

• Is it possible, and if so how, to assess this risk at a province / district level (coarser than farm level)? 
  -Which tools (e.g., publicly, or commercially available) exist to assess these socio-economic data?  
  -How do these solutions query and (if possible) summarize data at a coarse-grained level and what answers can they provide to members

• At what risk threshold should downstream buyers engage in on-site surveys and risk mitigation activities?  
  -Can such threshold be quantified or at least categorized into no/low versus high risk, and if so, how?  
  -What tools exist for such on-site activities and who can apply them?  
  -How can the impact such risk mitigation activities be evaluated?  
  -At what threshold should buyers refrain from buying supplies from the assessed area?  

Introduction & Background

 

The Global Platform for Sustainable Natural Rubber (GPSNR) is an international, multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define strategy and objectives.

In 2023, the GPSNR’s Risk assessment subgroup commissioned Assurance Services International (ASI) to create a risk tool that would allow GPSNR to classify risk across different geographies and scales. ASI has completed the tool and it is available at this link (not for wider distribution, only provided as a reference for this RFP). The role of this consultancy will be to fill in this tool using the most relevant and up-to-date information.

The risks that are assessed by the tool are Child Labour, Forced Labour, Freedom of Association, Health and Safety, Working Hours, Wages, Land and Community Rights, Deforestation, HCV, Fire, and Peat. The tool also includes the different risk criteria to be assessed and sources of information.

 

The Engagement

 

The GPSNR Secretariat is seeking a consultant to utilize the risk tool and complete risk assessments for 20 countries across all 11 risks. The consultant will be expected to complete the tool template at the country level for each of the 20 countries. Assessments at the regional or farm level are not required. The risk assessment scope should be limited to the natural rubber supply chain. The consultant is not required to propose mitigation measures for this exercise and risks should be assessed as-is (without factoring in any mitigating actions).

The consultant should list any additional sources of evidence and also include justification for each risk’s classification. The consultant should reference existing studies where possible and is strongly encouraged to consider previously commissioned GPSNR studies (such as the Environmental Risk Study and Social Risk Study both of which provide risk information pertaining to the Natural Rubber Supply Chain).

We require risk assessments to be conducted for:

1. Brazil
2. Cambodia
3. Cameroon
4. China
5. Colombia
6. Ghana
7. Guinea
8. Guatemala
9. India
10. Indonesia
11. Ivory Coast
12. Liberia
13. Malaysia
14. Mexico
15. Myanmar
16. Nigeria
17. Philippines
18. Sri Lanka
19. Thailand
20. Vietnam

While this is intended to be a desk-based exercise, consultants who are able to consider the perspectives of indigenous peoples and local communities will be looked upon favourably for this tender.

Consultants may propose focusing on a subset of countries from this list for risk assessment. In this scenario, consultants should specify which countries they would be covering. 

After the first drafts are available, the platform will conduct a 30-day consultation with members. This consultation with members will be facilitated by the Secretariat. Consultants should factor in the need to review and respond to members feedback after the consultation period and provide the Secretariat with a complete list of feedback, together with the consultant’s response to each piece of feedback received.  At the same time, the consultants should also review the first draft based on the feedback review.

The second version of risk assessment will be considered final, and acceptance of this version will mark the conclusion of this engagement.

 

Proposal Format and Contents

 

The proposal should include the following:

1. Workplan that outlines a timeline and key stages of work, with a focus on the amount of time needed for the initial drafting phase and for the review of and response to members’ feedback. Consultants should ensure that there is sufficient time allocated for reviewing and responding to feedback.
2. Budget with a breakdown of costs
3. Description of past work and technical expertise that is relevant to this RFP
4. List of project team members with their roles in the project and associated qualifications and expertise.
5. (If applicable) A list of IPLC groups that the consultant is familiar with and would engage for this project if selected.

Submission Guidelines & Requirements

 

The following submission guidelines & requirements apply to this Request for Proposal:

1. Proposals will only be accepted from individuals or firms with experience relevant to this project.
2. Examples of previous relevant work should be provided as well.
3. A technical proposal must be provided that is not more than 4 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
4. A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project and may include a breakdown of costs if consultants consider it relevant.
5. Proposals must be signed by a representative that is authorized to commit bidder’s company.
6. Proposals must be received prior to the 9th of May to be considered. Proposals should be submitted to aidan@gpsnr.org for consideration.
7. GPSNR reserves the right to amend the scope and budget of this RFP in order to get the most suitable consultant for each topic.
8. Bidders must ensure that all external personnel involved in preparing and executing this proposal are under exclusive agreements specific to this RFP. These agreements must obligate the external personnel to exclusively dedicate their services to the bidder’s proposal, prohibiting their engagement in any other proposals for the same RFP. This measure is to maintain the integrity of the bidding process and prevent conflicts of interest.
9. Award of this project is subject to confirmation of financing from GPSNR members.

 

Project Timelines

 

Proposals submitted by consultant to aidan@gpsnr.org	9th May 2024
Contract Award	6th June 2024
Drafting and delivery of first draft of risk assessments	Timeline to be proposed by consultants
Members consultation	30 day period starting from delivery of first draft
Review of risk assessments, compilation of responses to feedback, and delivery of final risk assessments.	Timeline to be proposed by consultants

 

Budget

 

The Platform invites consultants to submit a competitive price proposal, the proposed budget will be factored into selection of the consultant.

Payment terms shall be:

• 20% at the signing of the contract
• 30% at the delivery and acceptance by the Secretariat of the first risk assessment
• 50% on delivery and acceptance by the Secretariat of the finalized risk assessment and compiled responses to members’ feedback.

 

Evaluation Factors

 

GPSNR will rate proposals based on the following factors, in no particular order:

1. Responsiveness to the requirements set forth in this Request for Proposal
2. Relevant experience with risk assessment, including samples of work
3. Relevant experience with the natural rubber supply chain including the countries relevant to this RFP
4. Cost
5. Technical expertise/experience of bidder and bidder’s staff
6. The proposed timeline of work completion

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

 

Note: The award of this contract will only be considered complete upon securing full funding and completion of the contract signing.

View RFP Document here