(CLOSED) Request for Proposal – Study on Human Rights and Labour Rights’ risk mapping in the global Natural Rubber value chains

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Through a process led by the Strategy and Objectives Working Group the Platform has developed stated goals with a strong focus on developing a framework that supports and sustains responsible supply chain . Important among the information needed to undergo these developments of is a better understanding of the social risks including (but not limiting to) Human Rights and Labour Rights in the Natural Rubber value chains, globally.

Each country has its own governance and social structure which contributes to different social risks from country to country. While these risks are associated to the wider population, there are specific characteristics of social risks that are particularly associated to agricultural production. For the countries where law enforcement is weak, there is a risk that the workers are exposed to poor work conditions without any access to a fair complaint mechanism.

Although the initial focus of this project is on human rights and labour rights (including migrant workers), the consultant is expected to elaborate how human and labour rights are associated to other social risks (i.e. land acquisition, community health, safety and security, etc.) in order to recommend risk mitigation methods to the Strategy and Objectives Working Group.

The consultant is expected to develop generic risk profile at a global level, and specific risk profile at a regional level. The tentative regions for specific risks study are proposed as following:

  • – Production Unit and Rubber Block Processing Unit- Southeast Asia (Thailand, Indonesia, Vietnam), Africa (Cote d’Ivoire, Ghana) and Latin America (Brazil, Guatemala);
  • – Tyre Manufacturing Unit – China, Southeast Asia, Europe and US.

The list of regions above is tentative and can be adjusted upon the discussion between the consultant and the Strategy and Objectives Working Group members. After the risk profiles are developed, the consultant is expected to come up with recommendations for risk mitigation strategies for each region.

The consultant will collect the information via desktop study, interviewing of GPSNR members, research institutes, social NGOs, governmental organizations, etc. A primary list of stakeholders will be provided by the Secretariat together with the Strategy and Objectives Working Group members. A complementary list will be developed by the consultant. Regular contact and updating to the Strategy and Objective Working Group together with the Secretariat will be required. It is estimated that there will be the need for a series of face to face meetings in South East Asia over the course of the project. Travel plans shall be made by the consultant

The following submission guidelines & requirements apply to this Request for Proposal:

  1. Proposals will only be accepted from individuals or firms with experience relevant to this project.
  2. Examples of previous relevant work should be provided as well.
  3. A technical proposal must be provided that is not more than 4 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
  4. A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project as well as hourly rates and an estimated total number of days.
  5. Proposals must be signed by a representative that is authorized to commit bidder’s company.
  6. Proposals must be received prior to 10th January 2020 to be considered. Proposals should be submitted to stefano.savi@gpsnr.org for consideration.
  7. GPSNR anticipates shortlisting at least two individuals or firms to have more in-depth discussions with, and will make an award to one of these “down-selected” individuals or firms

Download full Request for Proposal here

More To Explore

(Closed) Request For Proposal – GPSNR-RFP-A02-021-Comprehensive Disease Fighting Approach

Deadline for submission has been updated to 8th July 2022

Note: awarding of the contract will be subject to securing of full funding

1. Introduction

The Global Platform for Sustainable Naural Rubber is an international, multi-stakeholder, voluntary membership initiative committed to improving the socioeconomics and environmental performance of the natural rubber value chain.  Development of the GPSNR was intiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in 2018.  Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs.  Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define strategy and objectives.

The GPSNR aims to support the natural rubber sector to become more sustainable. Key element in achieving  this is to ensure there is capacity among smallholders and industrial plantations to adopt best practices in NR  production.

GPSNR, through the GPSNR Capacity Building Working Group (Indonesia National Subgroup), is seeking to engage service providers to implement the following aspects of disease fighting for natural rubber trees in Indonesia:

  1. On-site inspection for diseases across multiple regions
  2. Pilot rapid response mechanism for disease fighting
  3. Develop and distribute materials on disease fighting
  4. Coaching smallholders on disease treatment and prevention

Proposed programmes should be implemented in line with GPSNR environmental and social commitments and values, based on the GPSNR Policy Framework1.


1https://sustainablenaturalrubber.org/policy-framework/

2. Objectives and Scope of Work     

There are approximately 2.25M smallholders in Indonesia, representing 83% of national natural rubber production (3.6 M tonnes). Smallholders cultivate less than 2 ha of land with an average yield of slightly below 1 ton/ha, as compared to state and private commercial plantations achieving 1.4 ton/ha and 1.5 ton/ha respectively. 

Diseases are a major threat to rubber trees, with 80 – 90% of farmers experiencing tree diseases in 2019 in West Kalimantan and South Sumatra, and 60% in Jambi. When disease (pink and white root rot) attacks trees, the trees should be cut down, leaving not even the stem in the ground, to minimise infection of other trees. A new rubber leaf fall disease is spreading in Sumatra and Kalimantan. This disease causes leaf fall more than twice a year and reduces annual yield by up to 40%. The treatment for this disease is expensive and is often not implemented by smallholders.

Five provinces contribute 66.5% of national production: South Sumatra, North Sumatra, Jambi, Riau, and West Kalimantan. South Sumatra province is Indonesia’s largest and most productive area. Its natural rubber area is almost 23% of the total national productive area and smallholders’ plantations take up 98.5% of this area. The productivity of smallholders in South Sumatra is the highest among smallholder areas in Indonesia, producing 1.3 ton/ha, and more likely to have received GAP training. In 2019 the government announced a replanting plan for 2019 – 2027, with a focus on South Sumatra (92,600 ha), South Kalimantan (76,550 ha) and Jambi (69,900 ha). However, this plan has no large-scale lending programme associated with it and is to be executed by local governments and has not yet been implemented. Demand for replanting is strongest in Jambi, where 40% of farmers are willing to undertake replanting. Demand is lowest in West Kalimantan, where only 1 farmer out of 79 was contemplating. Most likely the demand in Jambi is due to peak planting being undertaken in 1995 – 2005 and the majority of the trees are approaching their maximum productive age, and Jambi farmers are more aware of the importance of good quality clones and their impact on yield – they also have the highest rate of nursery clone purchase – and have suffered less from disease. 

The GPSNR Policy Framework provides a framework for GPSNR member companies to align their natural rubber purchasing policies on all aspects of sustainability: economic, environmental, and social. Modelled around the Platform’s 12 Principles of Sustainable Natural Rubber, the GPSNR policy framework sets out eight overarching themes that include commitments to legal compliance, community livelihoods, healthy, functioning ecosystems (including no deforestation), and respecting all human rights.

In line with the GPSNR Policy Framework, the GPSNR Secretariat has prepared guidance on the Policy Evaluation Procedure to support members in aligning their corporate policies with the GPSNR Policy Framework.

GPSNR Smallholders Policy Equivalent for Smallholder Members

As of March 2022, GPSNR currently has 112 smallholder members across 10 countries: Brazil, Cambodia, Ghana, India, Indonesia, Ivory Coast, Myanmar, Sri Lanka, Thailand, and Vietnam.

While this represents a small percentage of the millions of smallholder producers globally, GPSNR is committed to developing the mechanisms, tools, and processes to support smallholders globally in adopting best practices for natural rubber production in terms of economic, environmental and social outcomes. 

Source:
Financial Assessment of Smallholder Natural Rubber Production in Indonesia. July 2020. USAID Green Invest Asia, HeveaConnect, SNV and Financial Access.
2


2https://www.facsglobal.com/wp-content/uploads/2020/12/Final-Rubber-report-2020.pdf

3. Expected Deliverables

GPSNR has outlined four project stages as part of the Comprehensive Disease Fighting Approach.

Note: All available and collated information through this project will compiled, analysed and integrated with existing literature, to further contribute to developing a
full inventory of natural rubber disease in Indonesia and globally.

Stage 1: On-site inspection for diseases on a regional basis

Expected length of time:
3-4 months

Objective:
To carry out on-location inspections for presence of diseases in key rubber producing regions in Indonesia

The consultant should put forth recommendations

Key evaluation metrics:

  • Inspections should be carried out by accredited technical experts on rubber diseases in Indonesia
  • The proposal should clearly state intended regions for inspections and justify these selections. A minimum of four major natural rubber producing regions should be presented.

  • Inspections should define and document the following (non-exhaustive) list of key parameters and findings:
    • Regions and locations (GPS-data; statistically randomised sample of locations)
    • Affected area sizes and hectares inspected, as well as a map of healthy locations
    • Map of rubber growing regions; randomly sampled process of disease mapping and areas inspected
    • Number of smallholders affected
    • Photos (high quality) and other visual evidence of diseases
    • In general, all diseases reported by the interviewed farmers should be properly documented (location, phenomena, season of occurrence, photos …). Specific attention should be given to the occurrence/symptoms of the following diseases (Type of diseases, e.g.,):
      • White root disease (e.g., rigidoporus microporus fungus)
      • Leaf disease (Pestalotiopsis)
      • Fusarium
      • Tapping panel dryness (TPD)
      • Colletotrichum
      • Animal / insect / pest issues
      • All other forms of diseases / issues to be documented
      • Screen for emergent threats or new disease developments
    • History of site (e.g., past crop activities)
    • Clone types inspected
    • Interactions, if any, between natural rubber and other crops such as palm oil
    • Other details to be included by the bidder

Expected outputs

Documentation and public sharing

The overall findings of Stage 1 are expected to be documented in a formal report or detailed presentation. This will be shared with GPSNR and made publicly available, and also shared actively within the natural rubber eco-system in Indonesia (and other countries).

  • The inspection team could also be invited to share the results through a GPSNR members-only or public webinar
  • The formal report or detailed presentation is expected to serve as a living document that will be continuously open for updates and further inputs beyond the timeline of this project

Further Stages of this project

The overall findings of Stage 1 will also shape the subsequent Stages of this project, with more details outlined below.

Stage 2: Pilot Rapid Response Mechanism for Disease Fighting

Expected length of time:
To begin development concurrently with Stage 1 (Inspection), and to be in operation within 3-4 months of project starting, until project end (November 2023)

Objective:
To conceptualise and implement a pilot mechanism for smallholders to reach out to disease experts for technical advice on diseases, and to allow rapid response by experts if a situation warrants

Key evaluation metrics:

  • To establish pilot channels (such as call or digital “hotlines”) for smallholders to reach out to disease experts. This could be in any of the following (non-exhaustive) forms:
    • Telephone line
    • Whatsapp group
    • Facebook group
    • Any other possibilities
  • Outline operational and maintenance needs for the communication channel such as the following (non-exhaustive):
    • Manpower costs
    • Digital or infrastructural costs
    • Others

  • Mechanism of immediate follow-up on areas found to be vulnerable to diseases

  • Propose a long-term and sustainable model of the “hotline” mechanism, including overview of the stated costs above
    • Actual operationalising for the longer-term will depend on the effectiveness of the mechanism during the project pilot period

Expected outputs

“Hotline” Mechanism

The “hotline” mechanism, in a form proposed by the bidder, should be in operation within 3-4 months of the project starting, and be evaluated under the following criteria:

  • Uptake and usage by smallholders (to be documented on a regional basis)
  • Operational and maintenance costs
  • Effectiveness in addressing or responding to smallholder queries
  • Effectiveness in identifying vulnerable regions

Stage 3: Develop and Distribute Materials on Disease Fighting

Expected length of time:
To begin development concurrently with Stage 1 (Inspection), and to be ready for distribution to smallholder communities within 3-4 months of project start

Objective:
To develop and distribute disease fighting materials to smallholder communities, including information relating to the Rapid Response “hotline” mechanism to be developed in Stage 2

Key evaluation metrics:

  • Outline proposed content for the materials
  • Outline proposed format of the materials (e.g., video, leaflets, brochures, poster infographics etc.)

  • Outline intended manner of distribution to smallholders and their communities, including specific locations and local partners who could help with distribution (if any)

  • Note: as technical experts on diseases and experts on smallholder interactions in Indonesia, the selected bidder is expected to be in-charge of the content and distribution of the materials
    • GPSNR may separately tender for a graphic designer to work with the bidder to format content into visually effective materials

Expected outputs

  • Materials to be shared in physical or communal venues where smallholders convene on a regular basis

Stage 4: Disease Fighting Coaching

Expected length of time:
To begin after Stage 1 (Inspection) is completed, and to be planned based on the findings of Stage 1 (Inspection) and tailored toward ongoing inputs received through Stage 2 (Rapid Response “hotline”)

Objective:
To conduct on-site training for smallholders on disease treatment and prevention

Key evaluation metrics:

  • Outline coaching plans for the following scenarios, based on the results of Stage 1 (Inspection) and Stage 2 (Rapid Response “hotline”)
    • Scenario A: coaching plan for high evidence of disease outbreak in one or more regions
    • Scenario B: coaching plan for low-to-no evidence of disease outbreak in one or more regions

  • Outline intended number of train-the-trainer sessions depending on Scenarios A and B

  • Outline plan for demonstration plots based on location-specific diseases, or case-studies

  • Outline plan to provide, safeguard, and instruct smallholders on using approved materials, tools (e.g., approved agrichemicals; reference sources to procure such materials) for prevention and treatment purposes
  • Outline number of smallholders to be coached within the given timeframe

Expected outputs

  • Smallholder coaching sessions to be conducted based on the findings of Stage 1 (Inspection) and feedback received in Stage 2 (Rapid Response “hotline”)

Overall Metrics

Submitted proposals should provide justifications and details on the costs, timeline, and rationales for each of the Stages above, with a focus on the following rubber-producing regions:

  1. Northern Sumatra
  2. Southern Sumatra
  3. Central Sumatra
  4. West Kalimantan
  5. East Kalimantan

The GPSNR Capacity Building Working Group (Indonesia National Subgroup) may prioritise funding for specific regions based on relative productivity, coverage of existing coaching services, socio-economic needs, or other considerations.

Service providers are also expected to operate in line with principles and values set forth in the GPSNR Policy Framework3 such as commitment to environmental protection and sustainability, zero deforestation, community engagement and FPIC etc.

The selected service providermay also be expected to work closely with the GPSNR Capacity Building Working Group (Indonesia National Subgroup) to fine-tuned or further augment the clone selection and delivery timelines.


3https://sustainablenaturalrubber.org/policy-framework/

4. Proposal Format and Contents

The proposal should include the following:

  1. A workplan that outlines all key activities of the deliverables (as outlined in 3. Expected Deliverables above)
  2. Timeline and key stages of operations (based on 5. Expected Timeline below)
  3. Budget, including detailed breakdown of expected manpower, logistics, and costs (based on 6. Budget below)
  4. Description of past work and proof of technical expertise on natural rubber disease is highly critical for this RFP
    • Description of disease identification and methodologies
  5. A list of project team members with their roles in the project and associated qualifications


5. Expected Timelines

The work shall begin by July 2022 and the various phases shall be completed in accordance with the approximate timeline below:

RFP publication 25 May 2022
Submission deadline for proposals 8 July 2022
Contract Award July 2022
First Full Review November 2022
Second Full Review February 2023
Third Full Review May 2023
Fourth Review August 2023
Final Review and Project Conclusion November
2023

Consultants should detail a project timeline with milestones that are approximately in line with the above timeline.

Consultants will also provide fortnightly or monthly progress updates to the GPSNR Capacity Working Group, or on an as-needed basis.

6. Budget

The Platform is anticipating that the total budget of no more than 220,000 EUR be allocated to the Four Stages of the project. The approximate expected breakdown for each Stage is as such:

  • Stage 1 and 2: 120,000 EUR

  • Stage 3: 50,000 EUR (sum inclusive of graphic designing of visuals for smallholder communities)

  • Stage 4: 50,000 EUR

Bidders should propose budget allocations for each Stage as they deem suitable.

Payment terms shall be proposed by the bidder and discussed with GPSNR, in line with each Stage of the project.

7. Evaluation Factors

GPSNR will rate proposals based on the following factors:

  1. Responsiveness to the requirements set forth in this Request for Proposal
  2. Relevant past performance/experience/accreditation of the bidder
  3. Samples of work (e.g., previous training or coaching programmes in Indonesia)
  4. Technical expertise/experience of bidder and bidder’s staff
  5. Proposed timeline of operations

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

(Closed) Request For Proposal – GPSNR-RFP-A02-020-Smallholders Policy Equivalent

Updated 6 May 2022

Introduction

The Global Platform for Sustainable Natural Rubber (GPSNR) is an international multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Members of the platform include tire manufacturers, rubber producers and processors, vehicle makers, NGOs, and smallholder natural rubber producers. 

GPSNR is seeking to hire a consultant to develop the GPSNR Policy Equivalent for Smallholders, which will put forth commitments for economic, environmental, and social sustainability for GPSNR smallholder members.

Relevant Background

GPSNR Policy Framework for Member Companies

In September 2020, the GPSNR General Assembly endorsed the GPSNR Policy Framework for natural rubber production and sourcing for GPSNR ordinary member companies.

The GPSNR Policy Framework provides a framework for GPSNR member companies to align their natural rubber purchasing policies on all aspects of sustainability: economic, environmental, and social. Modelled around the Platform’s 12 Principles of Sustainable Natural Rubber, the GPSNR policy framework sets out eight overarching themes that include commitments to legal compliance, community livelihoods, healthy, functioning ecosystems (including no deforestation), and respecting all human rights.

In line with the GPSNR Policy Framework, the GPSNR Secretariat has prepared guidance on the Policy Evaluation Procedure to support members in aligning their corporate policies with the GPSNR Policy Framework.

GPSNR Smallholders Policy Equivalent for Smallholder Members

As of March 2022, GPSNR currently has 112 smallholder members across 10 countries: Brazil, Cambodia, Ghana, India, Indonesia, Ivory Coast, Myanmar, Sri Lanka, Thailand, and Vietnam.

While this represents a small percentage of the millions of smallholder producers globally, GPSNR is committed to developing the mechanisms, tools, and processes to support smallholders globally in adopting best practices for natural rubber production in terms of economic, environmental and social outcomes. 

To advance this, the Platform is developing the GPSNR Smallholders Policy Equivalent. GPSNR is seeking to hire a consultant to make recommendations on the objectives, content, function, and roadmap of this new document, the Smallholders Policy (or similar equivalent), relative to the needs, interests, and capacities of the Platform’s smallholder members.

The consultant is expected to collect relevant information via desktop study and information provided by the GPSNR Secretariat and the GPSNR Smallholders Policy Task Force.

The consultant would also be expected to conduct a number of stakeholder engagement sessions (e.g., interviews, focus group discussion; including but not necessarily limited to GPSNR smallholder members, and GPSNR NGO and private company members with direct interactions with smallholder, such as natural rubber processers) based on the criteria set out below. The GPSNR Secretariat will provide a preliminary list of contacts and the consultant will be expected to propose additional contacts to interview, with a particular focus on external schemes / platforms that engage with smallholders.

Regular contact and provision of updates to the Task Force together with the Secretariat will be required.

Further Context

To become a Smallholder Member of GPSNR, the following criteria must be met:

  1. The primary source of income for the smallholder is the farm (not only Natural Rubber)
  2. The Natural Rubber production unit size is not more than 50ha (although the farm may be larger)
  3. Profits from the farm accrue primarily to the owner of the farm and their family

Deliverables

Objectives, Content and Function of the Smallholders Policy Equivalent

The consultant should put forth recommendations covering the objectives, substantive content, function, and roadmap (e.g., propose normative documents to be developed later on) of the Smallholders Policy Equivalent, considering the responses of key stakeholders to the following questions:

  1. What are the objectives of the Policy Equivalent for GPSNR and GPSNR smallholder members?
  2. What are the sustainability commitments and standards put forth in the Policy Equivalent?
  3. How detailed should the commitments in the Policy Equivalent be? 
  4. How binding should the Policy Equivalent be for smallholder members (e.g., level of adoption requirements)?
  5. What would the Policy Equivalent entail or mean for smallholder members upon its completion and endorsement?
  6. What are the expected costs and benefits of implementing the Policy Equivalent for member and non-member smallholders?
  7. How would the content, form or function of the Policy Equivalent compare to existing equivalents (e.g., participatory guarantee systems) in other commodities (e.g., coffee, cocoa, palm oil etc.), if any? 
  8. Follow-up Questions: What mechanisms can GPSNR put in place to assist farmers in managing the costs of adhering to implementing sustainability best practices?

This should be conducted through a needs review comprising a representative set of stakeholders (smallholders, NGOs, processers, and producers). GPSNR will facilitate virtual access and engagement with GPSNR smallholder and company members where applicable and requested by the consultant.

This RFP is also not limited in scope to smallholders or stakeholders in any specific geographical region, given that the output is expected to be globally applicable.

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

  1. Proposals will only be accepted from individuals or firms with experience relevant to this project.
  2. Examples of previous relevant work should be provided as well.
  3. A technical proposal must be provided that should be around 4 pages in length. This technical proposal must provide an overview of the proposed methodology as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
  4. A price proposal must be provided that is not more than 1 page. This price proposal should indicate the overall fixed price for the project as well as daily rates and an estimated total number of days.
  5. Proposals must be signed by a representative that is authorized to commit bidder’s company.
  6. Proposals must be received prior to 10 June 2022 to be considered. Proposals should be submitted to yeo.siyuan@gpsnr.org for consideration. You may also reach out to this contact for any questions or clarifications.

Project Timelines

The Request for Proposal timeline is as follows:

Request for Proposal Issuance   6 May 2022
Proposal submitted by consultant to yeo.siyuan@gpsnr.org 10 June 2022
Selection of Consultant /
Notification to Unsuccessful Bidders
24 June 2022
Contract Award 1 July 2022
Work to commence no later than   8 July 2022
First Review August
2022
Second Review September 2022
Delivery of Recommendations to GPSNR End-September
2022

The above timeline is open to further adjustments based on discussions with the consultant and GPSNR’s ongoing key milestones.

Budget

The Platform is anticipating that a total budget of no more than 25,000 GBP. If the consultant deems that travel plans are required to execute this project, these should be included in the proposal (along with any additional budgetary requirements).

Payment terms shall be:

●       20% at the signing of the contract
●       30% at the midpoint date to be agreed upon and memorialized in the contract based on the submitted work plan
●       50% on delivery of the final report

Evaluation Factors

GPSNR will rate proposals based on the following factors:

  1. Costs and expected timeline
  2. Responsiveness to the requirements set forth in this RFP
  3. Methodology for developing the Policy Equivalent 
  4. Technical expertise/experience, including past performance/experience

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

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