Request For Proposal – GPSNR Annual Report Design (Animated Video and PDF formats)

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Background

The Global Platform for Sustainable Natural Rubber (GPSNR) brings together companies, smallholders, academia, and civil society to transform the natural rubber supply chain into one that is sustainable, equitable, and fair.

Since its launch in 2018, GPSNR has grown into a truly global platform, now representing over half of the world’s natural rubber demand. Over the years, the platform has moved from building alignment and collaboration to establishing the systems that make collective impact possible.

2025 marks a pivotal shift in GPSNR’s journey.
This is the year in which the platform redefined what impact means, moving from engagement and small-scale contributions to systemic change through:

  • the approval and launch of an industry-wide sustainability assurance system

     

  • the mobilisation of funding through the Shared Investment Mechanism (SIM)

     

  • and a strategic focus on scaling impact in emerging markets 

The 2025 Annual Report will tell this story of growing ambition of a platform that has moved decisively into an era of assured, financed, and delivered impact.

 

Scope

GPSNR is seeking a creative consultancy or production partner to develop:

  1. A short-form Annual Report video (5 minutes)

     

  2. An accompanying Annual Report that can be published online and downloaded as a PDF

The video and report should work together as a cohesive storytelling package, communicating GPSNR’s strategic evolution and impact to members, partners, donors, policymakers, and the wider sustainability community.

All core content, messaging, and data will be provided by the GPSNR Secretariat. The consultant will be responsible for shaping this content into compelling visual narratives across both formats.

Core tasks

Working closely with the GPSNR secretariat, the consultant will: 

  • Propose 2–3 creative concepts for the overall narrative and visual direction of the Annual Report (video + PDF) for the GPSNR team to choose from 
  • The consultant will be responsible for scriptwriting and storyboarding, content production, video editing and post-production, and final delivery of a complete video package suitable for digital, event, and member communications.
  • Liaise with GPSNR’s Communications Manager to ensure the draft cuts are feasible. 

Terms 

  • The engagement will take place for a period of six weeks, from 26 January to 9 March. Interim dates for and approvals will be mutually agreed upon after confirmation. 

Necessary Competencies:

  • Proven experience producing annual reports or impact communications in video and digital formats
  • Strong capabilities in visual storytelling and narrative development
  • Experience working with:
    • sustainability, ESG, or multi-stakeholder initiatives
    • complex technical content and policy-related themes
  • High-level design and production skills, including:
    • motion graphics and video editing
    • layout and publication design
  • Ability to manage iterative feedback processes with multiple stakeholders
  • Strong attention to detail and quality control

Submission Guidelines:

The following submission guidelines & requirements apply to this Request for Proposal:

  • Proposals will only be accepted from individuals or firms with experience relevant to this project.
  • Submissions must include 1) a portfolio of previous work 2) a paragraph describing how the consultant would approach such a project 3) a financial proposal with a breakdown of how much each work would cost.
  • Proposals must be signed by a representative that is authorised to commit to the bidder’s company.
  • Proposals must be received by 19 January 2025 to be considered. Proposals should be submitted to bani.bains@gpsnr.org for consideration.
  • To receive a copy of the draft content, applicants can email bani.bains@gpsnr.org

RFP and Project Timelines

Submission of Proposal

19/01/2026

Selection of top bidders and further conversations

21/01/2026

Contract award/notification to unsuccessful bidders

22/01/2026

Work commences no later than 

26/01/2026


Budget

The Platform anticipates that a total budget of no more than 4,000 Singapore Dollars (SGD) will be allocated to this engagement.

    

Payment terms shall be:

20% at the signing of the contract

30% at the midpoint date to be agreed upon and memorialised in the contract based on the submitted work plan

50% on delivery of the final report

 

Evaluation Factors

GPSNR will rate proposals based on the following factors:

  • Responsiveness to the requirements outlined in this Request for Proposals
  • Relevant past performance/experience and / or any samples of past work
  • Cost, including an assessment of the total cost of ownership.
  • Technical expertise/experience of the bidder and the bidder’s staff

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

 

View RFP Document here

More To Explore

Request for Proposal – Oversight

FEBRUARY 2026 

ISSUED BY 
Global Platform for Sustainable Natural Rubber 

Introduction & Background 

The Global Platform for Sustainable Natural Rubber (GPSNR) is an international, multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define strategy and objectives.

The GPSNR Assurance System, designed by Assurance Services International (ASI) and for GPSNR members, is a risk-based framework that supports credible and independent assurance processes. It enables companies to identify and mitigate human rights and environmental risks within their supply chains, undergo third-party verification, and report transparently on their progress through credible claims.

As part of its Assurance System, GPSNR operates an oversight mechanism to ensure that approved Assurance Service Providers (ASPs) deliver assessment and assurance services in conformity with GPSNR requirements. This oversight function is a critical component of maintaining the credibility, consistency, and integrity of the GPSNR Assurance System.

GPSNR is therefore seeking proposals from qualified and experienced individuals or organizations to provide GPSNR Oversight Assessor services in accordance with GPSNR oversight procedures and requirements.

The Engagement 

The GPSNR Secretariat is seeking one or more qualified Oversight Assessors to support GPSNR in planning, conducting, and reporting on oversight assessments of Assurance Service Providers. The selected provider(s) will support GPSNR in ensuring that ASPs continue to meet approval requirements and effectively implement GPSNR assurance procedures.

Scope of Work

The Oversight Assessor(s) shall perform oversight activities in line with the GPSNR Oversight Procedure. The scope of work may include, but is not limited to, the following activities:

Oversight Assessment Activities

  • Conduct 5-10 desk reviews of applicant or approved Assurance Service Providers, including review of documented procedures and records.
  • Conduct 5-10 office assessments (remote or on-site, as required) to evaluate conformity with GPSNR requirements and the effectiveness of ASP management systems.
  • Conduct 5-10 witness assessments by observing ASP assessors or assessor teams during GPSNR field assessments.
  • Apply appropriate oversight assessment techniques, including document review, interviews, and witnessing of audit activities.

Assessment Preparation and Planning

  • Support GPSNR Secretariat in defining the scope, type, and objectives of oversight assessments.
  • Prepare assessment agendas and support logistical planning as required.
  • Review background documentation prior to assessments, including previous oversight reports and ASP records.

Reporting and Follow-up

  • Identify, document, and grade nonconformities in accordance with GPSNR procedures.
  • Prepare clear, accurate, and well-justified oversight assessment reports.
  • Participate in opening and closing meetings with Assurance Service Providers.
  • Submit assessment reports to the GPSNR Secretariat for technical review within agreed timelines.
  • Support clarification or revision of reports where requested following technical review.

Professional and Ethical Requirements

  • Act in accordance with GPSNR assessment principles, including ethical conduct, impartiality, confidentiality, and due professional care.
  • Declare and manage conflicts of interest in line with GPSNR requirements.
  • Comply with all applicable health, safety, and confidentiality requirements during oversight activities.

Assessor Qualification and Competence Requirements

Proposals must demonstrate that the proposed Oversight Assessor(s) meet the following minimum requirements:

  • Relevant tertiary academic qualification in agriculture, environmental management, or a related field, or equivalent demonstrated professional experience.
  • At least three (3) years of professional experience in the management and/or delivery of certification or accreditation services.
  • Successful completion of a five-day ISO lead auditor training course based on ISO 19011.
  • Qualification as a lead auditor for the GPSNR programme or a comparable certification scheme in a related industry.
  • Successful completion (or commitment to complete) GPSNR-specific training on assurance procedures, assessment requirements, and relevant templates and tools.
  • Familiarity with GPSNR and the natural rubber industry

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

  1. Proposals will only be accepted from individuals or organisations with experience relevant to this project.
  2. Examples of previous relevant work should be provided as well.
  3. A technical proposal must be provided that is not more than 4 pages. This technical proposal must include understanding of the assignment and proposed approach, indicative schedule and availability as well as resumes of all key personnel performing the work.
  4. A price proposal must be provided that is not more than 1 pages. This price proposal should indicate daily or hourly rates and an estimated number of days by activity.
  5. Proposals must be signed by a representative that is authorized to commit bidder’s company.
  6. Proposals must be received prior to the 20th of February to be considered. Proposals should be submitted to natalie.low@gpsnr.org for consideration.
  7. GPSNR reserves the right to amend the scope of this RFP in order to get the most suitable consultant.
  8. Bidders must ensure that all external personnel involved in preparing and executing this proposal are under exclusive agreements specific to this RFP. These agreements must obligate the external personnel to exclusively dedicate their services to the bidder’s proposal, prohibiting their engagement in any other proposals for the same RFP. This measure is to maintain the integrity of the bidding process and prevent conflicts of interest.

Project Timelines

Proposals submitted by consultant to natalie.low@gpsnr.org

February 20, 2026

Selection of Top Bidders / Notification to Unsuccessful Bidders

February 27, 2026

Contract start date

Tentatively March 2026

Budget

The Platform invites consultants to submit a competitive price proposal, and the proposed budget will be factored into selection of the consultant. The total contract value shall be calculated based on the daily rate and actual number of days worked per month. Invoicing shall be submitted on a monthly basis and must include a breakdown of days worked and activities performed for the relevant period.

Evaluation Factors

GPSNR will rate proposals based on the following factors:

  1. Responsiveness to the requirements set forth in this Request for Proposal
  2. Relevant past performance/ experience
  3. Cost and overall value for money
  4. Technical expertise/experience of bidder/bidder’s staff

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

Note: The award of this contract will only be considered complete upon completion of the contract signing.

GPSNR Secretariat February 11, 2026
Tender

(CLOSED) Request for Proposal – Smallholders workshop facilitator

Introduction & Background

The Global Platform for Sustainable Natural Rubber (GPSNR) is an international, multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Members of the Platform include tire manufacturers, rubber suppliers and processors, vehicle makers and civil society organizations. GPSNR’s structure consists of an Executive Committee and various Working Groups, supported by the Secretariat. All members meet and vote on resolutions at an annual General Assembly (GA).

Since its inception, GPSNR has been working towards smallholder inclusivity, particularly to ensure relevant representation of smallholders in GPSNR’s governance. As part of this effort, a series of workshops was conducted in the last quarter of 2019 aimed at raising awareness of GPSNR and the issue of sustainable natural rubber amongst rubber smallholders.

In 2020, 27 smallholders from 7 countries joined GPSNR as members. They will be participating, for the first time, in the GA scheduled to take place in September 2020. During the GA, a resolution will be proposed to form a new membership category for smallholders, which will be called ‘Smallholder Producers’. As an established category, smallholders will then be involved in voting on other resolutions and will elect representatives to be part of the Executive Committee.
GPSNR requires the services of a facilitator to facilitate several online sessions to prepare the smallholders for the GA, as well as their roles and responsibilities as members of GPSNR.

Objectives of the Sessions
The objectives of the online sessions are:
a) To foster relationships amongst smallholders from all 7 countries (particularly to encourage smallholders to interact with smallholders who are not from their country).
b) To familiarize the smallholders with fellow GPSNR members and GPSNR structure and governance, including but not limited to: Working Groups and their respective scopes of work and deliverables, knowledge of position of other member categories, GA voting process and the impacts of their votes.
c) To trigger and facilitate discussion amongst smallholders on subjects including but not limited to ensuring fair representation amongst smallholder representatives, identifying smallholder needs and priorities for GPSNR, and effective integration of smallholders into the fabric of GPSNR.

Roles and Responsibilities of Facilitator
The facilitator will be the main facilitator for the online sessions. Where necessary, subject matter experts (i.e. GPSNR Members) may be required to make specific presentations for certain sessions. For such sessions, the facilitator will take on a supporting and coordinating role. It is expected that the facilitator will be required to engage in several preparatory calls with GPSNR prior to the actual sessions.

Other responsibilities of the facilitator will include:
i. General familiarization with GPSNR structure and processes, including relevant organizational documents
ii. Familiarization with smallholders, inputs from the previously conducted workshops and national conversations
iii. Develop session methodologies and materials in conjunction with GPSNR
iv. Sessions must be participatory where possible, and designed to provoke critical thinking from the participants
v. Assist GPSNR in planning and coordinating the sessions, including communications to be sent to selected participants (e.g. any pre-workshop reading or activities)
vi. Provide a summary report of the sessions, with recommendations for follow-up activities and strategies to support smallholder integration based on the priorities and recommendations expressed by the participants

Qualifications and Experience
The facilitator should possess the following qualifications/ experience:
• Demonstrated high level of skill and experience in facilitating workshops or meetings involving farmer groups/ indigenous people from several regions
• Demonstrated high awareness and practical and inclusive facilitation skills in working in multicultural and multi-lingual workshop settings
• Experience in planning and designing participatory workshops and consultations with engaging facilitation methods and activities, preferably experience in facilitating online sessions
• Excellent communication skills
• Fluent in written and spoken English
• Fluency in one or more of the following languages is a plus: Bahasa Indonesia, French, Myanmar, Thai, Vietnamese

Submission Guidelines
Interested applicants should ensure that their application contains the following:
1. Profile of facilitator
2. References to similar work1 / projects undertaken
3. Proposed work-plan
4. Detailed costing set against tasks and deliverables

Please submit your application to stefano.savi@gpsnr.org by 24 July 2020.

Download RFP here:Download

GPSNR Staff July 16, 2020
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