Request For Proposal – GPSNR Annual Report Design (Animated Video and PDF formats)

Background

At GPSNR, we bring together companies, smallholders, academia and civil society to transform the natural rubber supply chain into a sustainable, equitable and fair one.

Even though it was launched just in 2018, more than 50% of the world’s natural rubber demand already finds membership in GPSNR. This is only a small reflection of the amount of work that has taken place over the last three years. 

 

Scope

We are seeking a web design consultancy to design, code and publish a webpage that documents important decisions along with easy access to reports, processes and other important information. Informally, we call this a GPSNR ‘cheat sheet’. The content for the webpage will be provided by the GPSNR secretariat.

 

Core Tasks

Working closely with the GPSNR secretariat, the consultant will:

• Create and finalise three web-page mockup (wireframes, prototypes, and corresponding user interface components like templates, stylesheets, scripts, images, etc) for the team to choose from
• Once the mock up has been chosen by the team, the consultant will include four rounds of feedback from the GPSNR secretariat and key stakeholders in the development of the final page
• Integrate components in the CMS to allow review and testing, and make corresponding adjustments based on feedback received
• Liaise with GPSNR’s Communications Manager to ensure that the mockups are feasible for the GPSNR website
• Work with GPSNR’s CRM & Data Analytics Associate to integrate the webpage with Salesforce

 

Terms

The engagement will take place for a period of five weeks from 11th April to 16th May 2022. Interim dates for wireframes and approvals will be mutually agreed upon after confirmation. 

 

Necessary Competencies

• Solid understanding of the concepts of user experience, user interface design principles and conceptual design.
• Expert knowledge in Wordpress CMS and Elementor
• Knowledge of Bootstrap, jQuery and AngularJS, HTML, and Elementor Shortcodes
• Knowledge of industry-standard design tools such as Adobe Photoshop, Illustrator and Dreamweaver
• Knowledge of Wordpress Content Management System, particularly with respect to page template design, will be considered an asset
• Eye for design and attention to detail are essential

 

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

• Proposals will only be accepted from individuals or firms with experience relevant to this project.
• Submissions must include 1)  a portfolio of previous work 2) a paragraph describing how the consultant would approach such a project 3) a financial proposal with a breakdown of how much each competent of the work would cost.
• Proposals must be signed by a representative that is authorized to commit to the bidder’s company.
• Proposals must be received by 6th April 2022 to be considered. Proposals should be submitted to bani.bains@gpsnr.org and stefano.savi@gpsnr.org for consideration.
• To receive a copy of the draft content, applicants can email bani.bains@gpsnr.org

 

 

Project Timelines

The Request for Proposal timeline is as follows:

Submission of Proposal	6 Apr 2022
Selection of top bidders and further conversations	7 Apr 2022
Contract award/notification to unsuccessful bidders	11 Apr 2022
Work commences no later than	13 Apr 2022
Delivery of finalized webpage to GPSNR	16 May 2022

The above timeline is open to further adjustments based on discussions with the consultant and GPSNR’s ongoing key milestones.

 

Budget

The Platform is anticipating that a total budget of no more than 5,000 Singapore Dollars (SGD) be allocated to this engagement.

Payment terms shall be:

●       20% at the signing of the contract
●       30% at the midpoint date to be agreed upon and memorialized in the contract based on the submitted work plan
●       50% on delivery of the final page

 

Evaluation Factors

GPSNR will rate proposals based on the following factors:

• Responsiveness to the requirements set forth in this Request for Proposals
• Relevant past performance / experience and / or any samples of past work
• Cost, including an assessment of total cost of ownership
• Technical expertise/experience of bidder and the bidder’s staff

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

 

*GPSNR has been approached by a number of organizations supporting the importance of the task but saying that a longer preparation period would be required to prepare proposals that adequately reflect the complexity of the issues to be addressed, and hence the organization has decided to extend the timelines of this project

Introduction & Background

The Global Platform for Sustainable Natural Rubber (GPSNR) is an international multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. 

To fully inform the development of GPSNR, the Platform needs a better understanding of social, environmental, and economic risks and their causes, in the Natural Rubber Value chain, in order to be able to minimise and manage those risks. The Platform has already commissioned a social and environmental risk assessment; this call for proposals is for the provision of a parallel process covering economic risks in the value chain.

The study should identify potential areas of economic risk in the natural rubber value chain, particularly at the production end of the value chain, and consider the effectiveness of how these potential risks are managed through regulation, policies and practices. The study should also report on the areas of opportunity to address these economic risks in the natural rubber value chain. The areas of study should be consistent with the relevant GPSNR themes in the GPSNR Policy Framework.

Based on the analysis of how well current processes deliver the “Desired State” for rubber landscapes, the study should develop recommendations as to how GPSNR could most effectively support the avoidance and mitigation of potential economic impacts and risks. This should include identifying the possibility of metrication for such risks, which will then be used to inform the development of GPSNR’s Risk Matrix.

The consultant is expected to develop generic impact and risk profiles at a global level, and specific risk profile at a regional and/or national level.  Areas of interest for GPSNR are Southeast Asia (Thailand, Indonesia, Vietnam, Malaysia, China, Cambodia, Myanmar, Laos, Papua New Guinea, India and Sri Lanka), West Africa (Cote d’Ivoire, Liberia and Nigeria), and South America (Brazil and Guatemala).

The consultant should reference the existing Social and Environmental risk studies (available here as 003 and 010) and GPSNR’s Theory of Change when conducting this study on economic risks. Key linkages should be identified in the report (i.e. how economic risks affect social and environmental risk, and vice versa).

The consultant will collect the information via desktop study, interviews with, inter alia, GPSNR members, research and other academic institutes, NGOs, and governmental organizations.  A primary list of stakeholders should be identified and proposed by the consultant.  A complementary list will be provided by the Secretariat together with the Strategy and Objectives Working Group members.  Regular contact and updating to the Strategy and Objective Working Group together with the Secretariat will be required. 

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

1. Proposals will only be accepted from individuals or firms with experience relevant to this project.
2. Examples of previous relevant work should be provided as well.
3. A technical proposal must be provided that should be around 6 pages in length. This technical proposal must provide an overview of the proposed methodology as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
4. A price proposal must be provided that is not more than 1 page. This price proposal should indicate the overall fixed price for the project as well as daily rates and an estimated total number of days.
5. Proposals must be signed by a representative that is authorized to commit bidder’s company.
6. Proposals must be received prior to 18 Mar 2022 to be considered. Proposals should be submitted to stefano.savi@gpsnr.org and aidan@gpsnr.org for consideration.

• GPSNR anticipates shortlisting at least two individuals or firms to have more in-depth discussions with and will make an award to one of these “down-selected” individuals or firms.

Project Timelines

The updated Request for Proposal timeline is as follows:

Request for Proposal Issuance (extended)	18 Mar 2022
Proposal submitted by consultant to aidan@gpsnr.org and stefano.savi@gpsnr.org	15 Apr 2022
Selection of Top Bidders / Notification to Unsuccessful Bidders	29 Apr 2022
Contract Award	4 May 2022
Work to commence no later than	27 May 2022
Specific work-plan, including geographic focus, methodology and indicative contents, agreed with Strategy & Objective Working Group	1 Jun 2022
The first draft report submitted to the Strategy and Objective Working Group for comments	22 Jul 2022
Meeting with Strategy & Objectives WG by	28 Jul 2022
The final report submitted to the Strategy and Objective Working Group	19 Aug 2022

Budget

The Platform is anticipating that a total budget of no more than 25,000 Euros. If the consultant deems that travel plans are required to execute this project, these should be included in the proposal (along with any additional budgetary requirements).

Payment terms shall be:

●       20% at the signing of the contract
●       30% at the midpoint date to be agreed upon and memorialized in the contract based on the submitted work plan
●       50% on delivery of the final report

Evaluation Factors

GPSNR will rate proposals based on the following factors, with cost being the most important factor:

1. Cost
2. Responsiveness to the requirements set forth in this Request for Proposals
3. Relevant past performance/experience
4. Technical expertise/experience of bidder and bidder’s staff
5. The ability to collect relevant information at the global and local level

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.