(CLOSED) Request for Proposal – GPSNR Baseline reporting requirements pilot

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The Global Platform for Sustainable Natural Rubber (GPSNR), is an international multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Development of GPSNR was initiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in 2018. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define GPSNR strategy and objectives.

GPSNR’s Policy Toolbox Working Group is developing for approval two key documents that will form GPSNR member requirements. First is a set of Policy Components, which outlines specific commitments that GPSNR company members should include in their sustainable natural rubber policies. Second are the Baseline Reporting Requirements, which indicates qualitative and quantitative sustainability data to be reported to the GPSNR Secretariat for year 1 (2020). To finalize these Baseline Reporting Requirements, the Working Group is conducting a pilot test with volunteer companies. The aim of the pilot is to understand any constraints companies may have in obtaining or sharing certain information, with the goal to refine and finalize the Baseline Reporting Requirements based on company feedback.

In order to achieve this, GPSNR is seeking a fixed term consultancy firm who will be responsible for gathering the responses from pilot participants, ensuring data security and confidentiality, and providing a short aggregated summary of data, including recommendations to GPSNR to inform the revision of the reporting requirements and questionnaire.

Scope of Engagement

The consultancy firm shall provide:

A system to collect data that must:

  1. Provide a secure and unique login for pilot participants to access data submission form  
  2. Ensure data security during transmission and storage of data (as some data will have commercial sensitivity)
  3. Possess, at minimum, the following:
    Ability to export data collected into CSV, XML or PDF formats for data analysis
    Salesforce integration
    Ability to accept file attachments
  4. Allow pilot participants to identify the preferred type of disclosure for each data point, according to the following categories:
    Public Disclosure
    Disclose only to GPSNR Secretariat
    Disclose only to consultant (for aggregate reporting)
    Not for disclosure

A review of all data received, including:

  1. A summary of aggregate data as reported, with highlights of any major anomalies in answers
  2. A short report for internal GPSNR use (Secretariat and members), aimed at informing GPSNR in the revision of the questionnaire/ process

The consultancy firm might be required to conduct limited interviews with pilot participants (if necessary) around the sensitive data (to be quoted separately as addendum based on hourly cost).

GPSNR Secretariat will be able to assist in certain areas of the project, including development of an online submission form, if necessary. For a detailed list of the support from GPSNR, see page 6.

Submission Guidelines & Requirements

The following submission guidelines & requirements apply to this Request for Proposal:

  1. Proposals will only be accepted from firms or organisations with experience relevant to this project.
  2. Examples of previous relevant work should be provided as well.
  3. A technical proposal must be provided that is not more than 3 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
  4. A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project as well as hourly rates and an estimated total number of days.
  5. Proposals must be signed by a representative that is authorized to commit bidder’s company.
  6. Proposals must be received prior to 26 June to be considered. Proposals should be submitted to stefano.savi@gpsnr.org for consideration.
  7. GPSNR reserves the right to amend the scope and budget of this RFP in order to get the most suitable consultant for each topic.
20200618-WG1-Pilot-third-party-RFPDownload

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(CLOSED) Request for Proposal – Smallholders workshop facilitator

Introduction & Background

The Global Platform for Sustainable Natural Rubber (GPSNR) is an international, multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Members of the Platform include tire manufacturers, rubber suppliers and processors, vehicle makers and civil society organizations. GPSNR’s structure consists of an Executive Committee and various Working Groups, supported by the Secretariat. All members meet and vote on resolutions at an annual General Assembly (GA).

Since its inception, GPSNR has been working towards smallholder inclusivity, particularly to ensure relevant representation of smallholders in GPSNR’s governance. As part of this effort, a series of workshops was conducted in the last quarter of 2019 aimed at raising awareness of GPSNR and the issue of sustainable natural rubber amongst rubber smallholders.

In 2020, 27 smallholders from 7 countries joined GPSNR as members. They will be participating, for the first time, in the GA scheduled to take place in September 2020. During the GA, a resolution will be proposed to form a new membership category for smallholders, which will be called ‘Smallholder Producers’. As an established category, smallholders will then be involved in voting on other resolutions and will elect representatives to be part of the Executive Committee.
GPSNR requires the services of a facilitator to facilitate several online sessions to prepare the smallholders for the GA, as well as their roles and responsibilities as members of GPSNR.

Objectives of the Sessions
The objectives of the online sessions are:
a) To foster relationships amongst smallholders from all 7 countries (particularly to encourage smallholders to interact with smallholders who are not from their country).
b) To familiarize the smallholders with fellow GPSNR members and GPSNR structure and governance, including but not limited to: Working Groups and their respective scopes of work and deliverables, knowledge of position of other member categories, GA voting process and the impacts of their votes.
c) To trigger and facilitate discussion amongst smallholders on subjects including but not limited to ensuring fair representation amongst smallholder representatives, identifying smallholder needs and priorities for GPSNR, and effective integration of smallholders into the fabric of GPSNR.

Roles and Responsibilities of Facilitator
The facilitator will be the main facilitator for the online sessions. Where necessary, subject matter experts (i.e. GPSNR Members) may be required to make specific presentations for certain sessions. For such sessions, the facilitator will take on a supporting and coordinating role. It is expected that the facilitator will be required to engage in several preparatory calls with GPSNR prior to the actual sessions.

Other responsibilities of the facilitator will include:
i. General familiarization with GPSNR structure and processes, including relevant organizational documents
ii. Familiarization with smallholders, inputs from the previously conducted workshops and national conversations
iii. Develop session methodologies and materials in conjunction with GPSNR
iv. Sessions must be participatory where possible, and designed to provoke critical thinking from the participants
v. Assist GPSNR in planning and coordinating the sessions, including communications to be sent to selected participants (e.g. any pre-workshop reading or activities)
vi. Provide a summary report of the sessions, with recommendations for follow-up activities and strategies to support smallholder integration based on the priorities and recommendations expressed by the participants

Qualifications and Experience
The facilitator should possess the following qualifications/ experience:
• Demonstrated high level of skill and experience in facilitating workshops or meetings involving farmer groups/ indigenous people from several regions
• Demonstrated high awareness and practical and inclusive facilitation skills in working in multicultural and multi-lingual workshop settings
• Experience in planning and designing participatory workshops and consultations with engaging facilitation methods and activities, preferably experience in facilitating online sessions
• Excellent communication skills
• Fluent in written and spoken English
• Fluency in one or more of the following languages is a plus: Bahasa Indonesia, French, Myanmar, Thai, Vietnamese

Submission Guidelines
Interested applicants should ensure that their application contains the following:
1. Profile of facilitator
2. References to similar work1 / projects undertaken
3. Proposed work-plan
4. Detailed costing set against tasks and deliverables

Please submit your application to stefano.savi@gpsnr.org by 24 July 2020.

Download RFP here:Download

GPSNR Staff July 16, 2020

Request For Proposal – GPSNR-RFP-A02-038-GPSNR Annual Report

Background

At GPSNR, we bring together companies, smallholders, academia and civil society to transform the natural rubber supply chain into a sustainable, equitable and fair one.

Even though it was launched just in 2018, more than 50% of the world’s natural rubber demand already finds membership in GPSNR. This is only a small reflection of the amount of work that has taken place over the last five years.

Scope

We are seeking a web design consultancy to design, code and publish a webpage style annual report for 2023, which can be easily downloaded as a PDF version. The content for the webpage will be provided by the GPSNR secretariat.

Core tasks


Working closely with the GPSNR secretariat, the consultant will:

  • Create and finalise three web-page mockup (wireframes, prototypes, and corresponding user interface components like templates, stylesheets, scripts, images, etc) for the team to choose from.
  • Once the mock up has been chosen by the team, the consultant will include four rounds of feedback from the GPSNR secretariat and key stakeholders in the development of the final page.
  • Integrate components in the CMS to allow review and testing, and make corresponding adjustments based on feedback received.
  • Liaise with GPSNR’s Communications Manager to ensure that the mockups are feasible for the GPSNR website.

Terms

  • The engagement will take place for a period of four weeks from 11 December to 8 January. Interim dates for wireframes and approvals will be mutually agreed upon after confirmation.

Necessary Competencies:

 

  • Solid understanding of the concepts of user experience, user interface design principles and conceptual design.
  • Expert knowledge in Wordpress CMS and Elementor.
  • Knowledge of Bootstrap, jQuery and AngularJS, HTML, and Elementor Shortcodes.
  • Knowledge of industry-standard design tools such as Adobe Photoshop, Illustrator and Dreamweaver.
  • Knowledge of Wordpress Content Management System, particularly with respect to page template design, will be considered an asset.
  • Eye for design and attention to detail are essential.

Submission Guidelines:

The following submission guidelines & requirements apply to this Request for Proposal:

  • Proposals will only be accepted from individuals or firms with experience relevant to this project.
  • Submissions must include 1) a portfolio of previous work 2) a paragraph describing how the consultant would approach such a project 3) a financial proposal with a breakdown of how much each competent of the work would cost.
  • Proposals must be signed by a representative that is authorized to commit to the bidder’s company.
  • Proposals must be received by 1 December 2023 to be considered. Proposals should be submitted to bani.bains@gpsnr.org for consideration.
  • To receive a copy of the draft content, applicants can email bani.bains@gpsnr.org

RFP and Project Timelines

Submission of Proposal

1/12/2023

Selection of top bidders and further conversations

4/12/2023

Contract award/notification to unsuccessful bidders

7/12/2023

Work commences no later than 

11/12/2023

Budget

The Platform is anticipating a total budget of up to 4000 Singapore Dollars (SGD) be allocated to this engagement.

Payment terms shall be:

  • 20% at the signing of the contract
  • 30% upon midpoint as mutually agreed
  • 50% at the completion of the project

Evaluation Factors

GPSNR will rate proposals based on the following factors:

  • Responsiveness to the requirements set forth in this Request for Proposals
  • Relevant past performance / experience and / or any samples of past work
  • Cost, including an assessment of total cost of ownership
  • Technical expertise/experience of bidder and the bidder’s staff

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.

GPSNR Secretariat November 16, 2023

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Global Platform for Sustainable Natural Rubber

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Step 1: Commitment and Reporting

Members commit to this policy framework and report on these questions

policy framework and reporting requirements