(CLOSED) Request for Proposal – GPSNR Baseline reporting requirements pilot

INTRODUCTION AND BACKGROUND

The Global Platform for Sustainable Natural Rubber is an international, multi-stakeholder, voluntary membership initiative committed to improving the socioeconomics and environmental performance of the natural rubber value chain.  Development of the GPSNR was initiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in 2018.  Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs.  Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define strategy and objectives.

The GPSNR Statutes mandate the creation of an independent Compliance Panel to review and ensure that Members meet GPSNR membership requirements in conformance with Statutes, Code of Conduct, decisions, standards and processes, and make recommendations to GPSNR Executive Committee. The Compliance Panel will administer decisions in line with relevant GPSNR procedures. The panel shall be composed of three external experts and will operate independently from the membership and Secretariat.

GPSNR is seeking a consultant to help define procedures and guidelines required for the transparent and impartial operations and activities of GPSNR Compliance Panel.

PHASE I: OBJECTIVES AND SCOPE OF WORK

Objectives: To review GPSNR Statutes and relevant procedures, and develop recommendations and propose options available for the structure, operations and verification protocols of the Compliance Panel. 

The current GPSNR membership statutes document stipulates the following: 

10. Compliance System and Compliance Panel. The Executive Committee shall establish a Compliance System to ensure that Members meet Platform membership requirements in conformance with the Platform’s Statutes, Code of Conduct, decisions, standards and processes. The operating procedures of the Compliance System shall be defined in terms of reference to be adopted by the Executive Committee, consistent with the following core provisions: 

a. The Compliance System shall be administered by the Secretariat. 

b. Recommendations and decisions under the Compliance System shall be made by a Compliance Panel. 

c. The Compliance Panel’s functions shall include the review of whether a Member (in the period after its admission) meets the requirements for membership. 

d. The Compliance Panel shall operate independently from the Executive Committee and General Assembly. 

e. The Compliance Panel shall be composed of an independent body of three external experts that meet on a regular basis. 

f. Experts shall be nominated by an Ordinary Member and elected by a decision of the General Assembly to serve a 3-year term. 

g. A Member of the Compliance Panel may be removed by a consensus decision of the Executive Committee with a clear justification available to members upon request. 

h. Members of the Compliance Panel shall be subject to a conflict of interest policy, as adopted by the Executive Committee. 

i. The Compliance System shall ensure that Members are afforded an opportunity to be heard and an opportunity to cure any findings of non-compliance, alleged by either the Compliance System or Grievance Mechanism. 

The consultant is expected to provide an outline of relevant existing compliance models, a comparison of options that GPSNR could consider, and justified recommendations based on: 

• Review of other existing membership and/or compliance panel models  
• Review of GPSNR Statutes and other relevant GPSNR documents  
• Interviews with GPSNR members and relevant external stakeholders 
• Other relevant expert advice and guidance 

Scope of Work:

GPSNR is seeking a consultant to recommend operational procedures and guidance for the GPSNR Compliance Panel, to include: 

• Proposed roles and responsibilities of GPSNR Compliance Panel 
• Suggested scope of the CP’s activities 
• Recommended qualification requirements and selection protocols for Compliance Panel members; covering necessary relevant expertise, how to avoid conflict of interests, and procedures for the appointment and removal of Panel members  
• Options for the structure of decision-making within the panel 
• Proposed verification procedures by the panel to assess ongoing compliance of GPSNR members with membership requirements 
• Procedure for issuing appropriate recommendations to ensure compliance of GPSNR members, based on the submitted results of the verification process.  
• Options for GPSNR to deal with situations where members cannot demonstrate compliance with relevant membership requirements, including steps towards potential suspension or termination in cases of major or persistent noncompliance 
• Suggestions for appeal procedures related to the decisions/recommendations of the GPSNR CP 
• Procedure for recording and reporting of Compliance Panel decisions/recommendations  

PROPOSAL FORMAT AND CONTENTS

• Description of past work that is relevant to this RFP. 
• A workplan that outlines all key activities of the pilot study, cost for each and timeline for completion. 
• A description of deliverables and indication of accessibility to GPSNR members and/or the public.  
• A list of project team members with their roles in the project and associated qualifications. 

TERMS

The work shall begin by 21 May 2021 and the various phases shall be completed in accordance with the dates outlined in the timeline below: 

Activity	Due Date
Submission deadline for proposals	7 May 2021
Contract Award	14 May 2021
Work begins	By 21 May 2021
Presentation of first draft to GPSNR Policy Toolbox WG (WG1)	2 June 2021 (adjustable)
Review of draft based on WG1 feedback	3-10 June 2021
Submission of final recommendations	11 June 2021

BUDGET

The Platform is anticipating that the total budget of no more than 10,000 SGD be allocated to the engagement. 

Payment terms shall be: 

• 20% at the signing of the contract 
• 30% at the presentation of the first draft 
• 50% upon delivery of the final recommendations. 

EVALUATION FACTORS

GPSNR will rate proposals based on the following factors, with cost being the most important factor: 

1. Responsiveness to the requirements set forth in this Request for Proposal; 
2. Relevant past performance/experience; 
3. Samples of work; 
4. Cost, including an assessment of total cost of ownership; 
5. Technical expertise/experience of bidder and bidder’s staff. 

GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion. 

Proposals should be submitted to stefano.savi@gpsnr.org and aidan@gpsnr.org for consideration.

The Global Platform for Sustainable Natural Rubber (GPSNR), is an international Multi-Stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Development of the GPSNR was initiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in 2018. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define GPSNR strategy and objectives.

Through a process led by the Strategy and Objectives Working Group the Platform has developed stated goals that support a strong focus on developing a framework that supports and sustains sustainability claim in the supply chain.  Important among the tools to do this is development of an Assurance Model that is credible and smoothly functioning.

In order to achieve this, the Platform is seeking a fixed term consultancy to develop a robust review of the options for various Assurance Models that will support the desired outcomes of the Platform. 

The Working Group considers the discussion regarding options for an Assurance Model shall include review and discussion of the structure that will provide a credible claim of participation and progress toward the goals of the organization.  It may also provide required activities, methodologies and time frames along with options for verification models.  Another important component of an assurance model focuses on the discussion of disclosure of progress and results to support transparency in actions that will allow credible claims of progress.

The following submission guidelines & requirements apply to this Request for Proposal:

Proposals will only be accepted from individuals or firms with experience relevant to this project.

Examples of previous relevant work should be provided as well.

A technical proposal must be provided that is not more than 4 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.

A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project as well as hourly rates and an estimated total number of days.

Proposals must be signed by a representative that is authorized to commit bidder’s company.

Proposals must be received prior to 15th September to be considered. Proposals should be submitted to stefano.savi@gpsnr.org for consideration.

GPSNR anticipates shortlisting at least two individuals or firms to have more in-depth discussions with, and will make an award to one of these “down-selected” individuals or firms.

GPSNR reserves the right to amend the scope and budget of this RFP in order to get the most suitable consultant for each topic.

Download full Request for Proposal here: GPSNR-RFP-A02-001