An important milestone of the month has been the recruitment of the Assurance Model taskforce, which will be working through the September 2022 hybrid meetings to finalise the design of the GPSNR Assurance Model. Additionally, the risk subgroup is looking for a consultant to review and revise the current Risk Analysis document. Should you know anyone fit for the job, the RFP is available here.
Smallholder Representation Working Group
In August 2022, the smallholder representation working group organised an onboarding workshop for 24 smallholders in Malaysia.. They are now preparing for the first round of focus group discussions on the smallholder policy equivalent, and will continue preparing for GPSNR-HCSA Smallholder Toolkit Field Trials as well as the Pilot Agroforestry Workshops in Indonesia and Cambodia.
Policy Toolbox Working Group
This working group has developed and finalise the template for upstream questionnaires to support the reporting of Manufacturers and End Users. They are working to finalise language for 7.1 and 7.2 of the Implementation Guidance, and to finalise the Compliance Panel Guidance. On the Reporting, the WG is preparing the ground for Year 1 Reporting Review and developing the Transparent Reporting Roadmap for Years 2 and 3. They will also liaise with the smallholder representation working group on the smallholder policy equivalent as it continues to develop.
Capacity Building Working Group
This working group has released an RFP for the development of the Knowledge Sharing Platform digital application, while also completing a report by the Knowledge Sharing Platform Task Force on digital needs assessment for smallholders. . They are also busy in continuing to advance Capacity Building plans for Indonesia, Thailand, Ivory Coast, having advanced substantially on disease fighting and GAP coaching in Indonesia.
Shared Responsibility Working Group
The working group has completed call for volunteers for different pillars: Shared Investment; Value Transfer and Target Setting; Knowledge and Data Sharing. They will be creating subgroups for each pillar, and are calling for volunteers to co-chair each subgroup so do share your interest!
The Global Platform for Sustainable Natural Rubber (GPSNR) is an international multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Development of GPSNR was initiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in 2019. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that define GPSNR strategy and objectives.
The GPSNR Secretariat and the GPSNR Capacity Building Working Group, through the GPSNR Knowledge Sharing Platform Task Force, are jointly overseeing the development and eventual operations and maintenance of a digital GPSNR Knowledge Sharing Platform.
This digital platform is envisaged to be an easily accessible, multi-lingual and expandable knowledge platform for smallholders and other actors based on quality-controlled information. Besides providing technical information on the latest sustainability best practices and Good Agricultural Practices, it will provide access to live market conditions on natural rubber such as prices on key exchanges, projected supply, and demand shifts, as well as overall global market developments. The digital platform will also incorporate communication functions such as live chat and forum with built-in translation tools to allow smallholders to share and communicate seamlessly across different countries. Another crucial aspect will be to safeguard data security and ownership.
GPSNR is seeking proposals to build the above digital platform in mobile application form, and to maintain the application for GPSNR for a trial period of 3-6 months. Details are provided below.
Key Requirements for the Digital Platform
GPSNR has completed an initial Assessment of Status Quo and Evaluation of Knowledge Sharing Platforms for Rubber Smallholders. This included an extensive needs review of smallholders and other key players in the natural rubber value chain with regard to digital applications. Interested bidders can approach the GPSNR Secretariat for a copy of the Report.
The main target user of the platform are natural rubber smallholders and other players in the natural rubber value chain globally.
GPSNR is open to proposals based on the following:
Adopting and adapting an existing platform that is already on the market and accessible to natural rubber smallholders in whatever capacity
In this option, the service provider of the existing platform should provide a template that can be adaptable to suit GPSNR’s stated requirements
Developing a customised platform specifically for GPSNR and its requirements
The custom solution can be hosted and operated either on GPSNR’s IT infrastructure or by the app provider (i.e., delivered as a Software as a Service).
Based on the initial Status Quo Assessment Report, the Platform should have the following key characteristics:
Be an (expandable)multi-lingual open information exchange platform with the following language options:
Minimum from the start: Bahasa Indonesia, English
Ideally including: French, Thai
Expandable in the future: Khmer, Vietnamese, Sinhalese, Burmese, Spanish, Portuguese, Tamil
Host quality-controlled technical information on natural rubber issues that will be first reviewed and endorsed by GPSNR members
Be free-to-use and respecting users’ data privacy
Allow for easy access by smallholders using simple or commonly available tools such as smartphones
Data security and privacy to be safeguarded at all times
The platform should be built such that it can be expanded or further customisable to incorporate more features in the future
System architecture and infrastructure: it should be possible to use the app via the iOS and Android app system
Building on the above, the Platform should be able to host, at minimum, the following content and functions (multi-lingual):
Daily natural rubber prices, automated to reflect live updates based on local, regional and global prices
Information on local or global sustainability best practices, in the most accessible digital formats (pdf, video, ppt, text, etc.)
Information on Good Agricultural Practices, in the most accessible digital formats (pdf, video, ppt, text, etc.)
Forum / chat / helpline for smallholders to discuss news or other issues and exchange experiences and best practices
Platform developers are welcomed to recommend other essential features or functions based on their technical and user experience expertise.
Deliverables
By the end of the project, the consultant should have completed the following:
Phase 1: Preparatory Recommendations
Recommend detailed technical requirements for the digital platform or application, including requirements for data security, ownership, back-office administration, documentation, support, maintenance and performance criteria
Prepare screen designs prior to software development
Engage with preliminary pilot calls with smallholders to gather further feedback and inputs
The above to be reviewed in discussions with the GPSNR Capacity Building Working Group
Phase 2: Software Development
Build the digital platform in line with the stated requirements, either by adopting an existing digital platform, or developing a customised platform or application for GPSNR
Continuous review with the GPSNR Capacity Building Working Group
Minimum viable product (MVP)
A final graphic design and user interface is apparent.
The core functions can be used and demonstrated.
Initial content has been input.
Beta version of the app
Final graphic design and user interface have been applied.
All functions can be used.
All content has been input.
Phase 3: Platform Pilot Period
Maintain the platform for a trial period of 3-6 months
exact costs and timeframe to be proposed, considering manpower, technical, licensing etc. needs
Work with GPSNR to engage in continuous user and quality assurance tests and feedback to further refine the digital platform or application as required
Submission Guidelines & Requirements
The following submission guidelines & requirements apply to this Request for Proposal:
A detailed technical proposal must be provided. This technical proposal must provide an overview of the proposed methodology for the three Phases of the project. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
A detailed price proposal must be provided. This price proposal should indicate the overall fixed price or expected price range for each Phase of the project, including daily rates and an estimated total number of days for each Phase of the project.
Proposals will only be accepted from individuals or firms with experience relevant to this project. Examples of previous relevant work should be provided, as well as resumes of all key personnel performing the work.
Proposals must be signed by a representative that is authorised to commit the bidder’s company.
Project Timelines
Request for Proposal Issuance
29 August 2022
Proposal submitted by consultant to yeo.siyuan@gpsnr.org
26 September 2022
Selection of consultant / Notification to Unsuccessful Bidders
7 October 2022
Completion of Phase 1: Preparatory Recommendations
November 2022
Completion of Phase 2: Software Development
To be proposed by the bidder
Completion of Phase 3: Platform Pilot
To be proposed by the bidder
Pilot period should conclude no later than June 2023
The above timeline is open to further adjustments based on discussions with the consultant and GPSNR’s ongoing key milestones.
Budget
The Platform is anticipating a total budget of up to 140,000 EUR for all three Phases of the project.
This figure could be adjusted based on bidders’ expert recommendations on costs and timeline, and reviewed based on the outcomes put forth following each Phase of the project.
Payment terms shall be:
60% at the signing of the contract
5% upon completion of Phase 1: Preparatory Recommendations
20% upon completion of Phase 2: Software Development
15% upon completion of Phase 3: Platform Pilot
Evaluation Factors
GPSNR will rate proposals based on the following factors:
Responsiveness to the requirements set forth in this RFP
Methodology for completing all three Phases of the project
Costs and expected timeline for all three Phases of the project
Technical expertise/experience, including team composition, past performance/experience
When evaluating bids, GPSNR may request for more information as part of a full due diligence to understand bidders’ technical and commercial background, assess potential conflicts of interests and independence vis-à-vis natural rubber smallholders and the wider agricultural sector, and level of competence for the project.
GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.
The Global Platform for Sustainable Natural Rubber (GPSNR) is an international, multi-stakeholder, voluntary membership initiative seeking to lead improvements in the socioeconomic and environmental performance of the natural rubber value chain. Members of the platform include rubber products manufacturers, natural rubber suppliers and processors, end users and NGOs.
Through a process led by the Strategy and Objectives Working Group (Risk Subgroup), a risk analysis document has been developed for members to identify and manage risk. In its current iteration, the document contains identified social and environmental risks reflected in the GPSNR Policy Framework, information that is required to assess the tools, characteristics of high/low risk rubber production regions and potential mitigation measures.
GPSNR is seeking a consultant to review and revise the risk analysis document and to work with the Risk Subgroup to suggest a guidance framework for members to identify risk thresholds with suggested mitigation measures. Members need to be able to invest in making rubber supplies sustainable and to make sourcing and engagement decisions based on preliminary risk assessments. Given members’ general lack of knowledge about the details of their supplies, risk assessments in many cases would have to be done at increasing levels of resolution, starting at country level, moving to districts, and finally to the actual plantation and farm level.
Objectives
Review and further complete the sourcing risks document (see below ‘Scope of Work’)
Propose a methodology aiming to assess risks at different levels (country, district, and plantation/farm level), and the tools that 1) are currently available to do so, or that 2) would need to be developed, and where possible, an indication of the costs
Suggest the risk thresholds at country, district, and plantation/farm level at which risks have a reasonable chance to be successfully mitigated through active interventions by members or GPSNR in general.
Suggest potential risk mitigation actions at the country, district, and plantation/farm level and provide a list of recommended existing tools (if any) to mitigate potential risks
Suggest the risk thresholds at country, district, and plantation/farm level at which sourcing should not be considered (i.e., when risk mitigation cannot be implemented).
Align the recommendations with the Accountability Framework Initiative (in particular, the Supply Chain Management guidance), and link to source documents utilised -The review of tools, datasets and frameworks for risk assessment and mitigation is not limited to existing tools applied for the rubber industry, the consultant can and is encouraged to draw on the experience of other commodities (palm oil / cocoa) if applicable.
Work closely with the members of GPSNR’s Risk Task Force to guide the above analysis.
Suggest members of other tropical commodities platforms who focus on risk assessment and mitigation and whom GPSNR’s Risk Task Force may consider contacting.
Scope of Work
For each of the five GPSNR Policy Framework components listed below, the consultant is expected to recommend methods for risk assessment and risk mitigation and the tools and baseline databases available to conduct them.
Detailed guidance is provided in GPSNR’s Risk Analysis Working Document (available to bidding consultants upon request to the stefano.savi@gpsnr.org).
The consultant should reference and build on the following work
Risk Analysis Working Document Draft (Risk Task Force)
Spatial data and mapping tools for detecting deforestation and threats to HCV/S areas in rubber production landscapes
The consultant is to populate each of the listed components of the GPSNR Policy Framework detailed in the Risk Analysis Working Document. The policy subsets were developed based the following list of required information and the consultant is encouraged to use the list when doing so:
Risks most likely to be encountered
Risk assessment methods at country level
Risk assessment methods at district level
Risk assessment methods at plantation/farm level
Risk level before mitigation at which rubber should not be purchased at country level
Risk level before mitigation at which rubber should not be purchased at district level
Risk level before mitigation at which rubber should not be purchased at plantation/farm level
Risk mitigation methods at country level
Risk mitigation methods at district level
Risk mitigation methods at plantation/farm level
Risk level after mitigation at which rubber should not be purchased at country level
Risk level after mitigation at which rubber should not be purchased at district level
Risk level after mitigation at which rubber should not be purchased at plantation/farm level
The consultant is to focus on this subset of GPSNR Policy Framework components. Detailed guidance for each component (i.e., gaps identified by the Risk Subgroup members) have been provided (See ‘Annex’).
Deforestation (see GPSNR Policy Framework component 2.1.2):
Background: Most natural rubber is produced by smallholders operating plantations in multiple use mosaic landscapes.
Task: Identify methods to assess the risk that current operations or future expansion of some of these plantations harm HCV/HCS, suggest potential approaches to mitigate that risk, and suggest quantitative thresholds when risk is high enough to conduct mitigation activities, and when buyers should refrain from sourcing because mitigation has failed. Consider the applicability of available maps for use in natural rubber supply chains, taking into account its specificities. (See ‘Annex A: Deforestation for details)
Supporting long term protection of natural forests, restoration of degraded rubber landscapes (see GPSNR Policy Framework component 2.2):
Task: In a rubber smallholder context, the consultant is expected to suggest ways how the downstream supply chain can help to protect remaining HCV/HCS areas and other natural ecosystems and help restore at least those crucial to re-establish connectivity between remaining blocks. (See ‘Annex B: Supporting long term protection of natural forests, restoration of degraded rubber landscape’ for details)
Fire use + Land Prep, Fire use + Land Management (see GPSNR Policy Framework component 2.3)
Task: Assess and refine current characteristics of High/Low risk at a country or region level depending on available information and standards. The consultant is advised to focus on defining and quantifying thresholds for the density of alerts to characterize areas of high and low risk. An example could be X instances of fire reported in a specified area over a year would be considered a high-risk area.
Labour (see GPSNR Policy Framework Components 3.6)
Task: Identify methods to assess the risk of poor labour practices (e.g., poor working conditions and health and safety risks, child labour/forced labour) or practices and suggest potential approaches to mitigate that risk, and suggest quantitative thresholds when risk is high enough to conduct mitigation activities, and when buyers should refrain from sourcing because mitigation has failed. (See ‘Annex C: Labour’ for details)
A suggested focus on but non-exhaustive list:
Health and Safety Working conditions (hours worked, rest days) Child labour/Forced labour
Human Rights (see GPSNR Policy Framework component 3.6)
Task: Identify methods to assess the risk of human rights infringement (e.g., low income/wages, IPLC rights), suggest potential approaches to mitigate that risk, and suggest quantitative thresholds when risk is high enough to conduct mitigation activities, and when buyers should refrain from sourcing because mitigation has failed. (See ‘Annex D: Human Rights’ for details)
A suggested focus on but non-exhaustive list: Income (farm owners) and wages (farm workers) IPLC Rights with appropriate context for Natural Rubber supply chain
Expected Deliverables
GPSNR expects the consultant to:
Complete and finalize the risks assessment drafted in order to define a comprehensive set of questions to assess and mitigate risks based on the:
Objectives listed above, (including the reviewing of tools in Objective 4, see ‘Objectives’)
Tasks for each policy component listed in the Scope of Work and their detailed guidance in the Annex
Consultant to pitch their findings, recommendations and opinion on our risk assessment and approach.
Proposal Format and Contents
The proposal should include the following:
A workplan that outlines all key activities of the deliverables (as outlined in Expected Deliverables above)
Timeline and key stages of operations (based on Expected Timeline below)
Budget, including detailed breakdown of expected manpower, logistics, and costs (based on Budget below)
Description of past work and technical expertise that is relevant to this RFP
A list of project team members with their roles in the project and associated qualifications
Submission Guidelines & Requirements
The following submission guidelines & requirements apply to this Request for Proposal:
Proposals will only be accepted from individuals or firms with experience relevant to this project.
Examples of previous relevant work should be provided as well.
A technical proposal must be provided that is not more than 4 pages. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule and milestones, as applicable.
A price proposal must be provided that is not more than 1 pages. This price proposal should indicate the overall fixed price for the project as well as daily rates and an estimated total number of days.
Proposals must be signed by a representative that is authorized to commit bidder’s company.
Proposals must be received prior to the 7th of October 2022 to be considered. Proposals should be submitted to stefano.savi@gpsnr.org for consideration.
GPSNR reserves the right to amend the scope and budget of this RFP in order to get the most suitable consultant for each topic.
Project Timelines
RFP Publication
Note: Consultants should email cheryl@gpsnr.org to share any indicative or prospective interest to submit a proposal. This would allow GPSNR to share updates to the tender (where any) directly with the consultant.
26 August 2022
Proposals submitted by consultant to stefano.savi@gpsnr.org
7 October 2022
Selection of Top Bidders / Notification to Unsuccessful Bidders
27 October 2022
Contract Award / Notification to Unsuccessful Bidders
28 October 2022
Phase I – Review 1 of Deliverable 1: Complete and finalize the risks assessment drafted in order to define a comprehensive set of questions to assess and mitigate risks.
November 2022
Phase 2 – Review 2 (if needed)/Completion of Deliverable 1: Complete and finalize the risks assessment drafted in order to define a comprehensive set of questions to assess and mitigate risks.
December 2022
Phase 3 – Completion of Deliverable 2: Consultant to pitch its findings, recommendations and opinion on our risks assessment and approach
December 2022
Presentation to and discussion with GPSNR Executive Committee for feedback (via digital meeting)
December 2022
Phase 4 – Delivery of Deliverable 1 and 2 to GPSNR
Jan 2023
Budget
The Platform is anticipating that a total budget of no more than €25,000 be allocated to this engagement.
Payment terms shall be:
20% at the signing of the contract
30% at the midpoint date to be agreed upon and memorialized in the contract based on the submitted work plan
50% on delivery of the final report
The allocation of the payment shall be based on the net amount after travel expenses, if deemed necessary by both the consultant and Secretariat, are incurred, and documented.
Evaluation Factors
GPSNR will rate proposals based on the following factors, with cost being the most important factor:
Responsiveness to the requirements set forth in this Request for Proposal
Relevant past performance/ experience
Samples of work
Cost, including an assessment of total cost of ownership
Technical expertise/experience of bidder and bidder’s staff
GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.
Annex
Annex A: Deforestation
Gaps that the group has identified in the Risk Analysis Working Document:
Is it possible, and if so how, to assess this risk at a coarse grain country or province / district level, or does such an assessment have to be done at the landscape / plantation level? -Which tools (e.g., publicly or commercially available HCV/HCS maps exist for which rubber growing areas? -How do these existing maps need to be queried and what answers can they provide to members? -Should existing tools not be sufficient, what tools would need to be developed to assess risk at a satisfactory level, sufficient to protect HCVs and HCS forests?
What is the likelihood of existing, known smallholders to expand into HCV/HCS? -Is there a link to the distance between current plantations and blocks of HCV/HCS? -Is there a link between the occurrence of fire hotspots, rubber plantations and blocks of HCV/HCS? -If there is, what intensity of fire hotspots can indicate what levels of risk to HCV/HCS? -What level of detail do maps have to have to identify such a link with reasonable accuracy? -What is the likelihood of previously unknown smallholders to open forest for new plantations? -What are the early warning signs for either? How can they be detected, analysed, and applied? -At what time will it be necessary to conduct detailed plantation level surveys?
At what risk threshold should downstream buyers engage in on-site surveys and risk mitigation activities? -Can such threshold be quantified or at least categorized into no/low versus high risk, and if so, how? -What tools exist for such on-site activities and who can apply them? -How can the impact of such risk mitigation activities be evaluated? -At what threshold should buyers refrain from buying supplies from the assessed area?
Annex B: Supporting long term protection of natural forests, restoration of degraded rubber landscapes
Gaps that the group has identified in the Risk Analysis Working Document:
How to assess the capability of local government to exercise effective protection of legal protected areas (e.g., based on trajectory of forest loss in surrounding protected areas or based on gov budgets)?
How to assess the presence of effective landscape or jurisdictional initiatives in the area?
How can the remaining natural forests be protected and how can the restored blocks of degraded rubber landscapes be mapped and prioritized?
How can smallholders be integrated in this process?
How can the commercial supply chain join local private and government efforts?
How can supply chain members best join hands to financially and/or practically support them?
Annex C: Labour
Gaps that the group has identified in the Risk Analysis Working Document:
Is it possible, and if so how, to assess this risk at a province / district level (coarser than farm level)? -Which tools (e.g., publicly, or commercially available) exist to assess these socio-economic data? -How do these solutions query and (if possible) summarize data at a coarse-grained level and what answers can they provide to members?
At what risk threshold should downstream buyers engage in on-site surveys and risk mitigation activities? -Can such threshold be quantified or at least categorized into no/low versus high risk, and if so, how? -What tools exist for such on-site activities and who can apply them? -How can the impact such risk mitigation activities be evaluated? -At what threshold should buyers refrain from buying supplies from the assessed area?
Annex D: Human Rights
Gaps that the group has identified in the Risk Analysis Working Document:
Is it possible, and if so how, to assess this risk at a province / district level (coarser than farm level)? -Which tools (e.g., publicly, or commercially available) exist to assess these socio-economic data? -How do these solutions query and (if possible) summarize data at a coarse-grained level and what answers can they provide to members
At what risk threshold should downstream buyers engage in on-site surveys and risk mitigation activities? -Can such threshold be quantified or at least categorized into no/low versus high risk, and if so, how? -What tools exist for such on-site activities and who can apply them? -How can the impact such risk mitigation activities be evaluated? -At what threshold should buyers refrain from buying supplies from the assessed area?
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