The working group has made some significant progress this month on its work around risk simply by bringing so many members together in a room! Apart from this, their priorities for the next phase have been finalised and include the assurance model, a strategy for government engagement and a risk assessment framework.
Smallholder Representation Working Group
After successful workshops in Ghana and Liberia earlier this month, the group is now focusing on reviewing the structure of smallholder membership on the Platform, and developing plans for the pilot agroforestry workshops for smallholders.
Policy Toolbox Working Group
This group is inviting members feedback on the transparent reporting roadmap, which you can take a look at here. Once feedback is incorporated into the roadmap, it will be presented to the Executive Committee as a resolution ahead of the 2022 General Assembly. They are also finalising the reporting guidance for all member categories, and developed implementation guidance for manufacturers and end user categories. Currently, their long yet important to-do also includes finalising the compliance panel operational guidance.
Capacity Building Working Group
The group has kicked off GPSNRs first capacity building project on the ground in Indonesia with Koltiva (funded by Pirelli and Goodyear), for which you can expect updates soon! As a continuation of their work from last month, they remain busy with the development of the Knowledge Sharing Platform and technical analysis of other IT platforms, and will release updates on more capacity building projects in June!
Shared Responsibility Working Group
The Shared Responsibility working group has received EC approval for the resolution on the Shared Responsibility framework! They will soon be submitting the finalised resolution, and operationalising next steps based on the framework.
Deadline for submission has been updated to 8th July 2022
Note: awarding of the contract will be subject to securing of full funding
1. Introduction
The Global Platform for Sustainable Naural Rubber is an international, multi-stakeholder, voluntary membership initiative committed to improving the socioeconomics and environmental performance of the natural rubber value chain. Development of the GPSNR was intiated by the CEOs of the World Business Council for Sustainable Development (WBCSD) Tire Industry Project (TIP) in 2018. Members of the platform include tire manufacturers, rubber suppliers and processors, vehicle makers and NGOs. Representatives from each of these stakeholder groups have contributed to the development of the Singapore-based platform and the wide-reaching set of priorities that will define strategy and objectives.
The GPSNR aims to support the natural rubber sector to become more sustainable. Key element in achieving this is to ensure there is capacity among smallholders and industrial plantations to adopt best practices in NR production.
GPSNR, through the GPSNR Capacity Building Working Group (Indonesia National Subgroup), is seeking to engage service providers to implement the following aspects of disease fighting for natural rubber trees in Indonesia:
On-site inspection for diseases across multiple regions
Pilot rapid response mechanism for disease fighting
Develop and distribute materials on disease fighting
Coaching smallholders on disease treatment and prevention
Proposed programmes should be implemented in line with GPSNR environmental and social commitments and values, based on the GPSNR Policy Framework1.
There are approximately 2.25M smallholders in Indonesia, representing 83% of national natural rubber production (3.6 M tonnes). Smallholders cultivate less than 2 ha of land with an average yield of slightly below 1 ton/ha, as compared to state and private commercial plantations achieving 1.4 ton/ha and 1.5 ton/ha respectively.
Diseases are a major threat to rubber trees, with 80 – 90% of farmers experiencing tree diseases in 2019 in West Kalimantan and South Sumatra, and 60% in Jambi. When disease (pink and white root rot) attacks trees, the trees should be cut down, leaving not even the stem in the ground, to minimise infection of other trees. A new rubber leaf fall disease is spreading in Sumatra and Kalimantan. This disease causes leaf fall more than twice a year and reduces annual yield by up to 40%. The treatment for this disease is expensive and is often not implemented by smallholders.
Five provinces contribute 66.5% of national production: South Sumatra, North Sumatra, Jambi, Riau, and West Kalimantan. South Sumatra province is Indonesia’s largest and most productive area. Its natural rubber area is almost 23% of the total national productive area and smallholders’ plantations take up 98.5% of this area. The productivity of smallholders in South Sumatra is the highest among smallholder areas in Indonesia, producing 1.3 ton/ha, and more likely to have received GAP training. In 2019 the government announced a replanting plan for 2019 – 2027, with a focus on South Sumatra (92,600 ha), South Kalimantan (76,550 ha) and Jambi (69,900 ha). However, this plan has no large-scale lending programme associated with it and is to be executed by local governments and has not yet been implemented. Demand for replanting is strongest in Jambi, where 40% of farmers are willing to undertake replanting. Demand is lowest in West Kalimantan, where only 1 farmer out of 79 was contemplating. Most likely the demand in Jambi is due to peak planting being undertaken in 1995 – 2005 and the majority of the trees are approaching their maximum productive age, and Jambi farmers are more aware of the importance of good quality clones and their impact on yield – they also have the highest rate of nursery clone purchase – and have suffered less from disease.
In line with the GPSNR Policy Framework, the GPSNR Secretariat has prepared guidance on the Policy Evaluation Procedure to support members in aligning their corporate policies with the GPSNR Policy Framework.
GPSNR Smallholders Policy Equivalent for Smallholder Members
As of March 2022, GPSNR currently has 112 smallholder members across 10 countries: Brazil, Cambodia, Ghana, India, Indonesia, Ivory Coast, Myanmar, Sri Lanka, Thailand, and Vietnam.
While this represents a small percentage of the millions of smallholder producers globally, GPSNR is committed to developing the mechanisms, tools, and processes to support smallholders globally in adopting best practices for natural rubber production in terms of economic, environmental and social outcomes.
Source: Financial Assessment of Smallholder Natural Rubber Production in Indonesia. July 2020. USAID Green Invest Asia, HeveaConnect, SNV and Financial Access.2
GPSNR has outlined four project stages as part of the Comprehensive Disease Fighting Approach. Note: All available and collated information through this project will compiled, analysed and integrated with existing literature, to further contribute to developing a full inventory of natural rubber disease in Indonesia and globally.
Stage 1: On-site inspection for diseases on a regional basis
Expected length of time: 3-4 months
Objective: To carry out on-location inspections for presence of diseases in key rubber producing regions in Indonesia
The consultant should put forth recommendations
Key evaluation metrics:
Inspections should be carried out by accredited technical experts on rubber diseases in Indonesia
The proposal should clearly state intended regions for inspections and justify these selections. A minimum of four major natural rubber producing regions should be presented.
Inspections should define and document the following (non-exhaustive) list of key parameters and findings:
Regions and locations (GPS-data; statistically randomised sample of locations)
Affected area sizes and hectares inspected, as well as a map of healthy locations
Map of rubber growing regions; randomly sampled process of disease mapping and areas inspected
Number of smallholders affected
Photos (high quality) and other visual evidence of diseases
In general, all diseases reported by the interviewed farmers should be properly documented (location, phenomena, season of occurrence, photos …). Specific attention should be given to the occurrence/symptoms of the following diseases (Type of diseases, e.g.,):
White root disease (e.g., rigidoporus microporus fungus)
Leaf disease (Pestalotiopsis)
Fusarium
Tapping panel dryness (TPD)
Colletotrichum
Animal / insect / pest issues
All other forms of diseases / issues to be documented
Screen for emergent threats or new disease developments
History of site (e.g., past crop activities)
Clone types inspected
Interactions, if any, between natural rubber and other crops such as palm oil
Other details to be included by the bidder
Expected outputs
Documentation and public sharing
The overall findings of Stage 1 are expected to be documented in a formal report or detailed presentation. This will be shared with GPSNR and made publicly available, and also shared actively within the natural rubber eco-system in Indonesia (and other countries).
The inspection team could also be invited to share the results through a GPSNR members-only or public webinar
The formal report or detailed presentation is expected to serve as a living document that will be continuously open for updates and further inputs beyond the timeline of this project
Further Stages of this project
The overall findings of Stage 1 will also shape the subsequent Stages of this project, with more details outlined below.
Stage 2: Pilot Rapid Response Mechanism for Disease Fighting
Expected length of time: To begin development concurrently with Stage 1 (Inspection), and to be in operation within 3-4 months of project starting, until project end (November 2023)
Objective: To conceptualise and implement a pilot mechanism for smallholders to reach out to disease experts for technical advice on diseases, and to allow rapid response by experts if a situation warrants
Key evaluation metrics:
To establish pilot channels (such as call or digital “hotlines”) for smallholders to reach out to disease experts. This could be in any of the following (non-exhaustive) forms:
Telephone line
Whatsapp group
Facebook group
Any other possibilities
Outline operational and maintenance needs for the communication channel such as the following (non-exhaustive):
Manpower costs
Digital or infrastructural costs
Others
Mechanism of immediate follow-up on areas found to be vulnerable to diseases
Propose a long-term and sustainable model of the “hotline” mechanism, including overview of the stated costs above
Actual operationalising for the longer-term will depend on the effectiveness of the mechanism during the project pilot period
Expected outputs
“Hotline” Mechanism
The “hotline” mechanism, in a form proposed by the bidder, should be in operation within 3-4 months of the project starting, and be evaluated under the following criteria:
Uptake and usage by smallholders (to be documented on a regional basis)
Operational and maintenance costs
Effectiveness in addressing or responding to smallholder queries
Effectiveness in identifying vulnerable regions
Stage 3: Develop and Distribute Materials on Disease Fighting
Expected length of time: To begin development concurrently with Stage 1 (Inspection), and to be ready for distribution to smallholder communities within 3-4 months of project start
Objective: To develop and distribute disease fighting materials to smallholder communities, including information relating to the Rapid Response “hotline” mechanism to be developed in Stage 2
Key evaluation metrics:
Outline proposed content for the materials
Outline proposed format of the materials (e.g., video, leaflets, brochures, poster infographics etc.)
Outline intended manner of distribution to smallholders and their communities, including specific locations and local partners who could help with distribution (if any)
Note: as technical experts on diseases and experts on smallholder interactions in Indonesia, the selected bidder is expected to be in-charge of the content and distribution of the materials
GPSNR may separately tender for a graphic designer to work with the bidder to format content into visually effective materials
Expected outputs
Materials to be shared in physical or communal venues where smallholders convene on a regular basis
Stage 4: Disease Fighting Coaching
Expected length of time: To begin after Stage 1 (Inspection) is completed, and to be planned based on the findings of Stage 1 (Inspection) and tailored toward ongoing inputs received through Stage 2 (Rapid Response “hotline”)
Objective: To conduct on-site training for smallholders on disease treatment and prevention
Key evaluation metrics:
Outline coaching plans for the following scenarios, based on the results of Stage 1 (Inspection) and Stage 2 (Rapid Response “hotline”)
Scenario A: coaching plan for high evidence of disease outbreak in one or more regions
Scenario B: coaching plan for low-to-no evidence of disease outbreak in one or more regions
Outline intended number of train-the-trainer sessions depending on Scenarios A and B
Outline plan for demonstration plots based on location-specific diseases, or case-studies
Outline plan to provide, safeguard, and instruct smallholders on using approved materials, tools (e.g., approved agrichemicals; reference sources to procure such materials) for prevention and treatment purposes
Outline number of smallholders to be coached within the given timeframe
Expected outputs
Smallholder coaching sessions to be conducted based on the findings of Stage 1 (Inspection) and feedback received in Stage 2 (Rapid Response “hotline”)
Overall Metrics
Submitted proposals should provide justifications and details on the costs, timeline, and rationales for each of the Stages above, with a focus on the following rubber-producing regions:
Northern Sumatra
Southern Sumatra
Central Sumatra
West Kalimantan
East Kalimantan
The GPSNR Capacity Building Working Group (Indonesia National Subgroup) may prioritise funding for specific regions based on relative productivity, coverage of existing coaching services, socio-economic needs, or other considerations.
Service providers are also expected to operate in line with principles and values set forth in the GPSNR Policy Framework3such as commitment to environmental protection and sustainability, zero deforestation, community engagement and FPIC etc.
The selected service providermay also be expected to work closely with the GPSNR Capacity Building Working Group (Indonesia National Subgroup) to fine-tuned or further augment the clone selection and delivery timelines.
A workplan that outlines all key activities of the deliverables (as outlined in 3. Expected Deliverables above)
Timeline and key stages of operations (based on 5. Expected Timeline below)
Budget, including detailed breakdown of expected manpower, logistics, and costs (based on 6. Budget below)
Description of past work and proof of technical expertise on natural rubber disease is highly critical for this RFP
Description of disease identification and methodologies
A list of project team members with their roles in the project and associated qualifications
5. Expected Timelines
The work shall begin by July 2022 and the various phases shall be completed in accordance with the approximate timeline below:
RFP publication
25 May 2022
Submission deadline for proposals
8 July 2022
Contract Award
July 2022
First Full Review
November 2022
Second Full Review
February 2023
Third Full Review
May 2023
Fourth Review
August 2023
Final Review and Project Conclusion
November 2023
Consultants should detail a project timeline with milestones that are approximately in line with the above timeline.
Consultants will also provide fortnightly or monthly progress updates to the GPSNR Capacity Working Group, or on an as-needed basis.
6. Budget
The Platform is anticipating that the total budget of no more than 220,000 EUR be allocated to the Four Stages of the project. The approximate expected breakdown for each Stage is as such:
Stage 1 and 2: 120,000 EUR
Stage 3: 50,000 EUR (sum inclusive of graphic designing of visuals for smallholder communities)
Stage 4: 50,000 EUR
Bidders should propose budget allocations for each Stage as they deem suitable.
Payment terms shall be proposed by the bidder and discussed with GPSNR, in line with each Stage of the project.
7. Evaluation Factors
GPSNR will rate proposals based on the following factors:
Responsiveness to the requirements set forth in this Request for Proposal
Relevant past performance/experience/accreditation of the bidder
Samples of work (e.g., previous training or coaching programmes in Indonesia)
Technical expertise/experience of bidder and bidder’s staff
Proposed timeline of operations
GPSNR reserves the right to award to the bidder that presents the best value to GPSNR as determined solely by GPSNR in its absolute discretion.
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